Executive Assistant

Executive Assistant

Verition Fund Management LLC ("Verition") is a multi-strategy, multi-manager hedge fund founded in 2008. Verition focuses on global investment strategies including Credit, Fixed Income & Macro, Convertible & Volatility Arbitrage, Event-Driven, Equity Long / Short & Capital Markets, and Quantitative Strategies.

Location : 1 American Lane, Greenwich CT

Reports to : Human Resources

Work hours : Mon through Fri; 40 hours per week and must be flexible between the hours of 8am-6pm

FLSA status : Non-exempt

Job Summary :

The Executive Assistant provides high-level administrative support to 5 executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and ensures smooth day-to-day operations. This role will also serve as the office manager for this 50-person office.

Duties / Responsibilities :

• Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel.
• Book travel for your executives and process expenses in the Concur system.
• The Executive Assistant will be based at the reception desk, providing both administrative support and a professional front-facing presence for the office.
• Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
• Assist with video conferencing needs in the office.
• Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties etc.
• Assist with logistics when employees visit from other Verition offices.
• Maintain inventory of office supplies and order as needed.
• Partner with the building staff to ensure the pantry / kitchen with all necessary supplies and ensure all items are consistently replenished.
• Order Fresh Direct and unpack groceries when delivered. Clean out the fridge and discard contents prior to restocking.
• Receive and sort incoming deliveries and mail
• Ensure the office is always neat and presentable.
• Assist the HR team with onboarding and offboarding of employees.
• Partner with HR to maintain and communicate office updates as necessary.

Required Experience / Skills :