Admin Support 2, Academic Afrs

This position will remain open until filled.

This position will report to the Harrisburg, PA location.

Job Summary : Position supports dean, associate dean, or department chair. This position is responsible for performing highly confidential data entry and background checks, compiling reports, performing basic accounting functions for assigned area, maintaining student records, and conducting moderately complex research. Moderate level of knowledge of program and program requirements is necessary at this level.

Minimum Qualifications :

H.S. Diploma or equivalent and 4 years experience, or a combination of experience and education sufficient to successfully perform the essential duties of the job

Licensing Requirements :

Hiring Range : $44,213 - $55,267

Preferred Qualifications : community college experience

Job Specific Task List :

• Provide complex, specialized administrative support in preparing and processing highly confidential documents, preparing meeting agendas and minutes, maintaining departmental data and / or other related documents; provide administrative support to director(s) within department(s) and / or dean; manage calendar(s), set up meetings, maintain records. - (Essential)
• Access confidential student information, such as clearance and medical history, to prepare reports on an ongoing basis for supporting the needs of the campus / department in placing students at multiple clinical sites; maintain student records to track student progress throughout the program; correspond with students to send acceptance / denial letters, coordinate orientation, set up advising appointments, and any other meetings / special events; may complete overrides for students. - (Essential)
• Collect and review program syllabi. - (Essential)
• Assist with the process of student admission into the clinical phase of the program as requested; assist with the creation of the online clinical application and with processing applications. - (Essential)
• Assist with budget of clinical operations, monitor clinical contracts and site requests. - (Essential)
• Ensure textbooks are available for faculty; oversee inventory and upkeep of instructional equipment; coordinate supply orders in order to maintain necessary office supplies; may transfer accounting funds. - (Essential)
• Assist with special projects that may include research and maintaining files for accreditation reviews; may assist with student worker supervision and new student orientation. - (Essential)
• Performs other duties as assigned. - (Standard)

Job Type : Fulltime 41-week

About Us : www.hacc.edu

Our Purpose : Learning for all; learning for life.

Our Core Values : A Circle of Caring

Caring by Creating Our Future Together

Caring for Each Other

Caring by Doing What is Right