Accounts Payable Specialist

Accounts Payable Specialist

Position Summary : The Accounts Payable Specialist is responsible for supporting all aspects of the credit union's accounts payable process including processing invoices, ensuring timely payments, related tax and tax reporting functions, and support the processing of prepaids and fixed assets. This position provides information and documentation to leadership, monitors expenses and performs a variety of associated tasks. This role requires strong analytical skills, attention to detail, the ability to work collaboratively across departments and will be responsible for accurate and timely processing of approximately 1000 vendor invoices and staff expense reports each month.

GREENSTATE CULTURE : At GreenState, we exist to create lasting value for those we serve. We do this by putting immense value into our employees, members and communities. We empower our employees to create endless opportunities, which will then impact the lives of our members and enhance the vitality of our communities. Pay range for this hourly position is $33.31 - $38.94 / hr with a progressive benefits package.

Essential Duties and Responsibilities

Performs essential duties and responsibilities in the following areas which may include but are not limited to those listed and are subject to change.

• Adheres to the Credit Union's core values and Service Standards in conducting GreenState's mission and vision.
• Demonstrates a positive member service (internal and external) focus at all times.
• Demonstrates teamwork in all interactions with coworkers and in the completion of all duties and responsibilities.
• Ensures confidentiality of member information.
• Supports a diverse and inclusive work environment.
• Reviews for payment all vendor invoices, payments, capital expenditures, and miscellaneous expenses.
• Ensures invoices are properly documented, approved, and compliant with company policies and audits each invoice for sales / use tax liabilities.
• Allocates expenses to appropriate general ledgers and departments, capitalizing expenses when appropriate.
• Collaborates with department managers to ensure accurate coding of invoices to the appropriate departments.
• Generates daily accounts payable files, monthly prepaid, fixed assets, and accrual files, and posts transactions to the core processing system.
• Reconciles vendor statements; researches and corrects discrepancies, ensures proper allocation of credit memos.
• Processes and tracks periodic recurring payments such as leases, utilities, licenses, and taxes.
• Strengthens vendor relationships with professional and prompt communication and timely payments.
• Supports efforts to implement process improvements and efficiencies related to accounts payable functions.
• Processes miscellaneous accounts receivable related to the accounts payable process.
• Processes payment export for all staff expense reimbursements and corporate card transactions.
• Monitors expenses for reportable taxable fringe benefits.
• Accurately processes state and local sales / use tax returns.
• Identifies and conducts sales tax reviews to resolve errors.
• Develops and maintains current knowledge of changes in tax legislation, rulings, regulations, and litigation specific to the accounts payable functions.
• Assists in generating 1099-MISC and 1099-NEC forms per IRS regulations.
• Serves as a contact for staff on expense reports, reimbursements, and accounts payable questions.
• Monitors and analyzes departmental accounting data and produces reporting as required.
• Assists with special projects and provide support to the Accounting and Finance team as needed.
• Serves as the backup to the Senior Accounts Payable Specialist.

Job Requirements / Expectations

Minimum 3-5 years recent accounting and accounts payable experience, preferably in a financial institution. Bachelor's degree in accounting, finance, or related field required. Comprehensive understanding of GAAP. An understanding of departmental accounting principles. Advanced knowledge of accounts payable, general ledgers, sales and use tax. Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines in high-volume, fast-paced environment. Ability to operate in complex and ambiguous environments, using experience and judgement to make quick, effective decisions under pressure. Exceptional eye for detail with a high level of accuracy and an ability to independently analyze and problem solve errors and processes. Demonstrated critical thinking to identify efficiencies or new approaches for current operating procedures. Ability to apply discretion and trust with confidential material. Ability to work independently while effectively participating with the larger team. Regular reliable attendance and punctuality are essential to this position. Strong working knowledge of Microsoft Office products (i.e., Word, Excel, Outlook) Must possess a growth mindset with an inquisitive mind and willingness to learn from setbacks. Adaptability, a positive attitude, and strong self-motivation are indispensable attributes for this position. The candidate must come in ready to assume the role with limited training. Must be bondable.

Reporting Relationship : This position reports to the Vice President / Accounting Operations. Supervisory Responsibilities : This position is not responsible for the supervision of others.

Equal Opportunity Employment Statement : GreenState Credit Union is an EEO / AA Employer. We strongly encourage all individuals to apply for openings with the credit union.