Public Works Analyst / Safety Coordinator

Public Works Analyst / Safety Coordinator

The Public Works Analyst / Safety Coordinator works independently performing professional, technical and administrative work in maintaining databases, developing systems and procedures for recording, tracking, analyzing and reporting information pertaining to the operations of the Department of Public Works.

Work requires skill in use of automated systems, including the GBA database and work order system in use in the Department of Public Works, Microsoft Excel and other software, as well as knowledge of the operations of the Department of Public Works.

Under direction of the Deputy Director of Public Works - Operations, the Public Works Analyst / Safety Coordinator maintains records concerning safety and compliance requirements and schedules and manages safety training as necessary.

The duties and tasks described in this document delineate primary responsibilities and are not intended to provide an exhaustive list of all possible duties and tasks that may be required. Therefore, employees may be assigned and expected to perform other related duties in the course of their employment in this position.

Maintains GBA work order system for the Public Works Department; updates information and maintains current GIS (Geographic Information System) data to ensure mapping and location information is correct.

Maintains GPS / Pinpoint application including preparation of reports as directed by the Deputy Director of Public Works - Operations.

Works closely with the City's Risk Management staff to process documents related to Workers Compensation claims in the Department of Public Works; develops and maintains spreadsheets to track and analyze nature and status of claims.

Coordinates and closely monitors claims, schedules light duty within the restrictions of the employee; communicates with supervisors to ensure they are aware of employee restriction status and coordinates possible light duty activities with supervisors as appropriate.

Develops and maintains spreadsheets to record and analyze vehicle accidents; works with Deputy Director of Public Works - Operations in processing and / or approving claims.

Investigate details of accidents, documenting site situations and vehicle damage through photographs, site diagrams and reports; provides reports to Deputy Director of Public Works - Operations, Public Works Director and Risk Manager; maintains accident files and analyzes accident information to determine any patterns or causal factors to identify possible training solutions and / or recommends changes to procedures or for operations for accident prevention.

Schedules and manages safety training as directed by the Deputy Director of Public Works - Operations; coordinates and schedules training, keeping affected supervisors and department management informed; maintains detailed records documenting safety training for the department; prepares reports as requested.

Coordinates compliance activities including maintaining Material Safety Data Sheets (MSDS) for all materials and chemicals used by the Department; monitors EPD requirements for the Public Works Building and maintains appropriate documentation; schedules training as appropriate and documents that training has been completed.

Maintains easements or other written permission for Public Works Operations to perform work on private property.

Investigate, prepare, and present various reports and studies as directed by the Deputy Director of Public Works Operations.

Coordinates the departmental Safety Committee meetings and acts as the Safety Coordinator for the department.

Serves as the safety liaison with the City's Accident Review Committee.

Other duties as assigned.

Required Competencies :

• Knowledge of Public Works Department operations and procedures.
• Knowledge of City and Department safety policies and procedures; knowledge of the workings of workers compensation claims processing, light duty and return to work policies and requirements.
• Knowledge of HIPPA requirements.
• Knowledge of systems and programs used by the Department of Public Works, including the GBA Work Order System, GIS, GPS / Pinpoint and other systems and programs pertinent to the Department's operations.
• Skill in use of spreadsheet software to create and maintain databases, design and update spreadsheets for tracking, monitoring and analyzing data to produce reports documenting specific information; calculating and reporting statistics to identify trends and patterns and maintain documentation for use in management decision making.
• Skill in managing and analyzing data and in formatting reports to display and inform.
• Attention to detail in organizing large amounts of diverse information for ease of storage, maintenance and retrieval in formats that are useful for management reporting and decision making.
• Ability to work effectively with management within the Department of Public Works and across department lines.
• Ability to create and present written information, in both electronic and paper format, in an organized, and logical manner for a variety of audiences.

Preferred Qualifications :

Disclaimer : Successful candidates are required to submit to drug screen & background inquiry.