Event Coordinator

Job Description

Job Description

Description :

Position Title : Event Coordinator

Department : Education

Reports To : Education Manager

Status : Full-Time, Exempt

Location : Springfield, MO

Salon Service Group, founded over 32 years ago, is the nation's largest privately-owned professional beauty distributor. SSG proudly partners with the Professional Beauty Industry exclusively, through salons, spas and stylists.

We have conveniently located, professionally exclusive wholesale stores representing our independently owned, high-end professional portfolio of haircare brands across SSG territories.

We are committed to excellent service, quality products and most importantly, we build strong lifelong partnerships with our customers.

Our highest priority is to provide our customers with the tools and support that they need for success.

Job Summary : You will be responsible for assisting with the development, planning, organization and execution of meetings, events, and large-scale Education classes.

You will work with our Management team to determine company-wide schedule. You must be willing to work extended hours / weekends as needed for meeting / event execution when scheduled during this time.

Duties / Responsibilities :

• Assist with organizing, planning, and budgeting for meetings, events, and education classes.
• Meeting execution including facilitation of virtual meetings.
• Schedule and book meeting spaces and coordinate event needs according to each individual meeting, event, or class.
• Ensure information in education booking software is always current and troubleshoot with users.
• Book travel including flights and hotels for different employees ranging from Director level to Educator Contractors according to the budget guidelines.
• Schedule calendar invites, send schedules, order supplies, order lunches, book educators and other tasks associated with each individual event.
• Reimburse educators / contractors according to SSG guidelines.
• Work directly with Event Specialist to maintain SSG Education & Events budget Monthly, Quarterly & Yearly.
• Coordinate education classes and schedule educator contractors for those events.
• Prep, pack & ship items for large Education events.
• Maintain a file of Education product Inventory including any rental items.
• Partner with outside Manufacturer Representatives to coordinate their event needs and negotiate event expenses.
• Work with Outside Sales Consultants and other departments within our organization to ensure meetings and events are a success and within budget.
• Represent Salon Service Group at events and provide support for set up at large events as needed.

Requirements :

• Experience with event planning and organization of special events, including familiarity with general accepted practices of the industry.
• Experience working in an office setting with shifting priorities, constant interruptions, changing assignments, time-sensitive projects, heavy workload, and multiple projects simultaneously assigned by different staff.
• Talent to create aesthetically pleasing materials and physical surroundings for events, including space planning.
• Ability to interact, communicate, and utilize high level negotiation skills to facilitate solutions in a positive manner.
• Exceptionally strong organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
• Strong working knowledge of PC computer software applications, including Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and other graphics and / or database programs.
• Experience with virtual meetings and working with zoom.
• Experience collecting and analyzing information using a database or spreadsheet format and summarizing data in written reports.
• Proven ability to make independent decisions, following guidelines, budget, time, and logistics constraints. Ability to initiate action, follow-through until objective is met.

Ability to anticipate problems and recommend or implement solutions.

Demonstrated ability in planning, organizing, prioritizing, and problem solving. Proven ability to re-prioritize as needed using sound judgment and considering budget and timeframes.

Working for SSG will provide you with :

• Health, Dental, Vision, Life, and AD&D Insurance available
• Health Savings Account or Flexible Spending Account
• Employee Assistance Program
• 401 (k) Retirement Plan - SSG matches 50% of the employee’s contributions up to 2% of their yearly income
• Paid vacation and sick leave
• Holiday pay
• Sam’s Club membership for you and a friend or family member
• Discounts on exclusive hair products
• Employee referral program - $1,000 potential earnings per referral

SSG is an EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION employer. Candidates are considered for employment with SSG without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status, or other classification protected by applicable federal, state or local law.