Accounts Payable Coordinator

Gensler is one of the world’s leading architecture, design, and planning firms. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing a lasting competitive advantage.

At Gensler, you will join a highly creative, dynamic team dedicated to innovative problem-solving and design excellence.

Your Role

Gensler Northwest Region is seeking an Accounts Payable Coordinator. As part of a team, you will be responsible for supporting various offices within the Northwest Region and will join a larger Accounts Payable team spread across multiple locations. As a team player, you will collaborate with our AP team, advocate best practices, tap into your problem-solving skills, and roll up your sleeves to pitch in when it's all hands-on deck.

What You Will Do

Main Responsibilities

• Review corporate credit card transactions per policy compliance and appropriate GL coding for payment review.

• Review expense requests per policy compliance and appropriate GL coding for employee reimbursement.

• Adhere to the Company’s file retention protocols.

• Correspond with Budget Stakeholders to ensure expenses are accurate and approved appropriately.

• Conduct training for New Hires on submitting expense reports.

• Follow and communicate the company deadlines with Stakeholders across the Region.

• Complete month-end tasks in adherence to fiscal deadlines.

Cross-Training Opportunities

• Timecard maintenance, including monitoring missing timecards and manual timecard entry.

• Manage approval and filing of weekly studio labor reports.

• Conduct training for New Hires on timecard process.

• Respond to Vendor payment inquiries.

• Maintain and track Certificates of Insurance (COIs).

• Monitor, review, and upload reproduction activity through a Global Account Reproduction Database

• Enter invoice details in Coupa (vendor/invoice data, job coding, GL coding, etc.).

• Support other accounting activities as needed, including ad hoc reporting, filing, and research.

Your Qualifications

• Minimum 5 years of experience required in a dedicated Accounts Payable capacity.

• Business Administration or Associates Degree with an emphasis in Accounting preferred

• Ability to clearly and accurately communicate with Technical Managerial Staff

• Possess strong interpersonal skills to engage different personality types effectively.

• Ability to multi-task and prioritize to meet daily, weekly, and month-end deadlines.

• Ability to function independently and collaboratively with others.

• Must be proficient with MS Excel, Word, and Outlook

• Experience with Coupa P2P Software ideal

• Deltek/Vision Software experience a plus

• Ability to work Overtime when required.

**The base salary range will be estimated between $55,000 - $66,000 plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-Being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.