Sales Administrative Coordinator

Overview

At Encore Fire Protection, we're more than just a fire protection companywe're a people-first, results-driven, growth-minded team that just so happens to be great at keeping buildings (and the people in them) safe. For over 30 years, we've served the Northeast with a proven approach rooted in technical expertise, clear communication, and exceptional customer service.

What sets us apart? Our people. It's not just a mottoit's a core belief. We know that great people build great companies, and we're looking for someone who thrives on making things happen behind the scenes.

As we continue to grow, we're looking to add a Sales Administrative Coordinator to play a key role in keeping our Sales organization running at full speed. In this role, you'll work closely with senior Sales leaders to streamline schedules, prep meetings, coordinate travel, and handle key projectsfreeing up time and headspace so they can focus on what they do best : leading teams and driving growth.

You'll be the ultimate behind-the-scenes partner : part organizer, part communicator, part problem-solver. The ideal candidate is sharp, flexible, and unfazed by shifting priorities. Our leadership team is constantly on the movethis role will require you to stay one step ahead, with a "go where you're needed" mindset. Whether you're in the office, on the road, or jumping into meetings on short notice, you'll be riding shotgun as needed and making sure nothing slips through the cracks.

If you love a fast pace, keep calm under pressure, and know how to anticipate needs before they're said out loudthis could be the perfect fit.

What You'll Do

• Keep complex calendars aligned, priorities clear, and meetings on track
• Coordinate travel arrangements, including flights, hotels, and full itineraries
• Be physically present and available as neededwhether it's in the office, at a site, or supporting on the road
• Prepare materials and logistics for internal and external meetings
• Maintain clear communication between sales leadership, internal teams, and external contacts
• Track and follow up on key action items and project milestones
• Handle sensitive information with professionalism and discretion
• Take on special projects that support the Sales function and overall business priorities

What You Bring

What We Offer

At Encore, we're hyper-focused on building a culture that thrives on each other's success and is energized by the fact that we get to make people's lives better and safer every day. We believe in generously rewarding everyone who contributes to our continued growthbut we also know that not all rewards are just monetary.

Here are a few of the perks and benefits you can expect in this role :

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer.

As an EEO / AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.