Part-Time Office Assistant

Job Description

Job Description

We are looking for a motivated Office Assistant to join our team in New London, North Carolina. This part-time, long-term contract position offers an excellent opportunity to support our community management office with administrative tasks and organizational duties. The ideal candidate will bring enthusiasm, self-motivation, and strong organizational skills to help streamline daily operations. This role will start out part-time Monday-Friday 12-4, but will eventually grow into more of a full-time role.

Responsibilities :

• Provide administrative support by managing spreadsheets, tracking construction projects, and assisting with general office tasks.
• Handle receptionist duties, including answering and directing inbound calls professionally.
• Organize and maintain office files and records, both digital and physical.
• Scan and process documents to ensure accurate recordkeeping.
• Assist with preparing and sending out statements and other essential communications.
• Update and maintain information in new software systems as needed.
• Support the team by addressing day-to-day clerical needs and ensuring smooth operations.
• Monitor and manage the progress of new construction projects, ensuring all submissions are handled efficiently.
• Coordinate with team members to ensure timely completion of administrative tasks.
• Contribute to a positive office environment by maintaining organization and addressing challenges proactively.
• Proven experience in administrative or office assistant roles.
• Proficiency in Microsoft Excel and general spreadsheet management.
• Excellent organizational and multitasking skills.
• Strong communication abilities, both verbal and written.
• Ability to work independently and take initiative without requiring constant direction.
• Familiarity with scanning documents and maintaining accurate records.
• Adaptability to learn and navigate new software systems.
• A detail-oriented mindset to ensure accuracy in all tasks.