Senior Specialist, Facilities Planning

Under the general direction of the Manager, Facilities Planning, the Senior Specialist, Facilities Planning assists in the coordination and support of space planning, institutional furniture procurement, and moving. Work is generally diversified requiring judgment, analysis and decision-making according to established standard practices and procedures. Supervision received is general. Daily responsibilities are completed independently using established policies and general objectives.

Characteristic Duties and Responsibilities

Scheduling and Installation : Coordinates orders and installation of institutional furniture consistent with established standards and specifications. Schedules and oversees the moving operations of furniture and equipment. Directs refurbishing and repair of District furniture.

Facilities Planning : Provides facilities planning support, moving, furniture & equipment coordination, completes finishes reviews, shop drawings and submittal reviews etc.

Inventory Management : Coordinates storage and utilization of existing furniture inventory.

Cost Estimation : Provides cost estimates for procurement of institutional furniture and equipment, room finishes, associated electrical and data connections, and moving services. Delivers space planning layouts and recommends finishes and furniture selections.

Order Processing and Invoice Review : Provides support for requisitions, invoice review, and processing.

Collaborative Teamwork : Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators. Coordinates closely with the Facilities Planning team and leadership.

Continuous Learning & Professional Development : Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and / or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties : Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

Compliance with all state, federal, and accreditation standards / requirement, as well as all MATC policies and procedures.

Required Education & Experience

Associate Degree in Interior Design, Space Planning, Architectural Technology or related field; Three (3) years of progressively responsible work experience in related field.

Knowledge, Skills, & Abilities

• General knowledge of building construction, systems, maintenance and repairs.
• Proficient in construction practices, methods, materials and equipment.
• General knowledge of building, safety, and related codes, ordinances, and regulations.
• Thorough knowledge of and ability to produce institutional furniture specifications and / or orders.
• Thorough knowledge of the basic principles, methods and practices of architectural design and drafting (manual and CADD), in relation to institutional furniture (e.g. CAPS software).
• Demonstrated ability to produce both preliminary and detailed institutional furniture cost estimates and similar estimates for moving / installation services.
• Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
• Ability to organize and analyze information and develop effective solutions.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations and promote a positive work environment.
• Proficiency in the use of computers and software specific to position, including Microsoft Office Suite software (including peripherals and networks) as well as basic operation, service and maintenance.
• Ability to work successfully with minimal supervision as an individual contributor.
• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Supplemental Information

Work Schedule

This is a full-time, in-person position (40 hours per week). The standard schedule is Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m., with weekly travel to remote campuses. Hours are subject to change based on departmental needs.

Salary

Salary is listed to the midpoint of the salary range and are determined by years of experience credit and internal salary equity.

Application Materials & Requirements : Applicants (both internal and external) must complete the employment application in its entirety for consideration. A complete application entails providing thorough details, including personal information, educational background, and comprehensive work experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or certifications. Additionally, candidates may be required to attach copies of licenses, transcripts or certifications.

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