Secretary

If you are hired, we will require you to prove that you have received the COVID-19 vaccine and are fully vaccinated, or you have a valid religious or medical reason not to be vaccinated.

Our mission is to serve, provide for, and champion individuals with disabilities.

Evergreen Life Services (ELS) is a charitable, non-profit organization that provides a full range of professional services to people with intellectual and developmental disabilities (IDD).

Founded in the 1950s, today we are proud to serve more than 1,100 individuals with disabilities in 8 states.

Working at Evergreen Life Services isn’t just a job; it’s a rewarding career. Whether you provide direct care in our adult day care or in a group home, or you serve in a support or corporate office role, you will be an important part of the Evergreen team.

If you are looking for a place where you can make a difference, at Evergreen Life Services you will change lives. Every employee is a valuable part of the team because, at Evergreen, everyone matters.

Position Description : Secretary I

Reports To : Executive Director

FSLA Classification : Non-Exempt

Created : November 30, 2013

Revised : June 1, 2021

Job Summary

Provides general and limited specialized secretarial services for the Administrative Office and assists the Executive Director and / or Administrative Assistant in administering the Human Resource functions of the division office.

Essential Job Functions

• Type memos, letters and other materials as assigned
• Maintain and order office supplies
• Receive and redirect all incoming telephone calls
• Handle incoming and outgoing mail and express packages
• Assist with the submission and coding of accounts payable
• Compile data as requested
• Assist with leave request administration and documentation
• Complete filing as requested
• Screen potential applicants as requested
• Refer screened applicants to Home Managers, as needed
• Process selected employee packets in preparation for submittal to Corporate Office
• Process and schedule all potential employees drug screen
• Coordinate all employees Hepatitis B and TB records
• Other duties as assigned by the Administrative Assistant or Executive Director

Qualifications / Experience / Job Knowledge

• High school diploma or equivalent; some college preferred
• One (1) year minimum of general office experience
• Read, write and follow verbal and written instructions
• Working knowledge of computers and the ability to write basic business letters

Physical Requirements

• Constantly moves about to coordinate work
• Regularly works in fast pace environment with multiple task deadlines
• Regularly moves and positions objects weighing up to 50 pounds
• Occasionally exposed to viruses and infectious conditions
• Constantly alert and observant during working hours

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Special Requirements

• Represent Evergreen in public in a fashion that would reflect credibility and professionalism on the organization
• Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities
• Must have the ability to maintain good working relationships with Evergreen staff and with contact from other agencies or entities
• Function successfully in stressful situations
• Ability to work extra hours when needed

Employment Variables

Must have a good driving record which meets the minimum requirements for Evergreen and reliable transportation. Must pass drug screen and criminal background check.

Must be able to work some evenings when required.

Working Environment

General office environment.

Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status