Administrative Specialist III

Administrative Specialist III

This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and / or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.

Essential Responsibilities :

Completes special projects / adhoc reports, including designing graphic presentations, as delegated by management.

Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.

Takes minutes.

May perform desktop publishing.

Uses a variety of software to compose letters / prepares reports for executive / manager review.

Maintains confidential department files and records.

Maintains manager / executives calendar; arranges meetings, conferences and travel itineraries.

Screens telephone calls / visitors, refers to appropriate staff member.

Interprets policies and procedures in response to inquiries.

May provide information to top level management, Board Members. Etc.

Reviews / screens manager / executives mail, researches issues and provides recommendations.

May provide training / direction to other non-exempt personnel.

CLAUSE : Various positions are under review with a joint Management / Union review committee for appropriate Union / Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.

Basic Qualifications :

Experience

Minimum three (3) years of secretarial / administrative or comparable experience.

Education

High School Diploma or General Education Development (GED) required.

License, Certification, Registration

N / A

Additional Requirements :

Advanced writing, reading and arithmetic skills required.

Ability to respond to top level management inquiries and assemble highly confidential / sensitive information.

Strong customer service skills required to communicate effectively with all levels of management internal / external. Initiative and analytical ability to research and prepare reports.

Proficient with software used by the department (i.e. : KP Payroll System, MS Word, Excel).

Proficiency in MS Word & MS Excel must be demonstrated through testing.

Word processing speed : 40 wpm required.

Must be able to work in a Labor / Management Partnership environment.

Preferred Qualifications :

Business school / college level courses highly preferred.

LOCATION : El Cajon, California