Part-Time Accounting Assistant

Applicants must reside permanently in one of the following states to be considered for this position : CT, FL, IL, IN, KS, KY, MD, MI, MO, NC, NH, NM, NV, OH, OR, PA, SC, TN, TX, or WA. Candidates outside of these states need not apply.

Company Description

Quality Matters (QM) is an international organization that is recognized as a leader in quality assurance for online education. QM is a nonprofit organization comprised of a dedicated staff that works together virtually-from cities all over the United States-to support everyone's quality assurance goals.

Responsibilities

The daily tasks require analytical ability, judgment, discretion, and knowledge of accounting skills, bookkeeping concepts, policies, and objectives. In this role, the Assistant will support the Quality Matters™ Accounting Department with routine clerical and administrative functions.

Essential Duties

In fulfillment of the responsibilities, the Accounting Assistant will :

Provide routine support for the Accounting Department

• Use computers and various software applications to complete daily tasks, including database management and data entry.
• Assist with weekly billing invoicing and distribution
• Assist with monthly customer statement preparation and distribution.
• Reply to requests for information from both internal and external customers, forward messages / forms to appropriate individuals or departments.
• Operate standard office equipment, including but not limited to computers, printers, scanners, or copiers.
• Prioritize tasks and communication; coordinate and participate in meetings with Teams and / or Zoom.
• Utilize software, i.e. NetSuite, Excel to complete tasks including AR / AP entries.
• Follow internal accounting control systems.
• Check and verify source documents such as invoices, receipts, and computer printouts.
• Assist with audits.
• Build relationships and liaison with others, handling highly confidential, politically sensitive, or community related issues in a professional and ethical manner.
• Maintain digital document files.
• Complete new vendor registrations, respond to routine financial documentation requests, maintain vendor and customer records including mailing addresses, contact names and numbers, and pertinent tax information.
• Process and track material orders requests and invoices

Collaborate as a member of the Quality Matters Team

Other duties as assigned

Required Qualifications

Self-starter, capable of being productive in a fast-moving virtual office environment with the following qualifications and desired skills :

Preferred Qualifications

Technology Proficiencies

Additional Information

QM operates a virtual office, and this will be a remote, home-based position. Applicants must reside permanently in one of the following states to be considered for this position : CT, FL, IL, IN, KS, KY, MD, MI, MO, NC, NH, NM, NV, OH, OR, PA, SC, TN, TX, or WA. Candidates outside of these states need not apply. You should also have access to reliable high-speed internet.

This part-time remote position is At-Will, with an hourly rate of $20.46 / hr, based off of a 25-hour work week, minimum, paid in biweekly increments. This position is eligible to participate in QM's paid vacation and paid sick leave benefits.

Work Environment and Physical Demands

This job operates in a telecommuting and / or home office environment. The work in this role is conducted primarily through the use of computers or computer-based and internet technology as well as other office productivity machinery such as a computer printer. As such, the job is largely sedentary and requires continual and sustained operation of a computer. The person in this position frequently communicates with peers, colleagues and staff in both synchronous and asynchronous modalities. Must be able to exchange accurate information. This role does not require travel.

Regardless of physical location, all QM employees are required to be available to attend the synchronous core schedule of Monday through Friday, 10 : 00 am to 3 : 00 pm, EST and participate in weekly staff meetings.