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Veterinary Practice Manager
Veterinary Practice ManagerPetco • Westminster, CO, United States
Veterinary Practice Manager

Veterinary Practice Manager

Petco • Westminster, CO, United States
2 days ago
Job type
  • Full-time
Job description

Overview

Create a healthier, brighter future for pets, pet parents and people!

If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you.

Our core values capture that spirit as we work to improve lives by doing whats right for pets, people and our planet.

  • We love all pets like our own
  • Were the future of the pet industry
  • Were here to improve lives
  • We drive outstanding results together
  • Were welcome as we are

Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. Were focused on purpose-driven work, and strongly believe whats good for pets, people and our planet is good for Petco.

Position Purpose

Position Purpose : The Hospital Operations Manager provides daily leadership to the hospital and partners with Hospital Veterinarian(s). The role partners with retail store teams to ensure a smooth and profitable operation by fostering a culture of high-quality patient care and exceptional customer service, while driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to clients. The role fosters a collaborative team environment and coordinates overall hospital operations. If you have a passion for pet health and wellbeing, wed love to have you on our team!

Essential Job Functions

Essential Job Functions

The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation :

  • Lead hospital paraprofessionals to drive operational excellence, efficient patient care and excellent client experience.
  • Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment.
  • Point person for day-to-day functions of the practice including scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns.
  • Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner.
  • Assume scheduling responsibilities for all paraprofessional partners with a minimum two-week advance scheduling horizon. Maintain hospital partner points per Petcos punctuality and attendance policy.
  • Create and maintain doctors schedule with support from Area or Regional Medical Director as needed.
  • Review P&L monthly reporting and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team.
  • Escalate partner or client issues to Area Operations Manager, Area Medical Director and / or HRBP as required.
  • Interface and collaborate with Petco store team to drive a seamless complete care customer experience.
  • Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client / patient records within the practice management system and manage accounts receivable.
  • Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as a pre-determined maintenance schedule.
  • Uphold and enforce all policies of Petco and Vetco Total Care.
  • Other Duties and Responsibilities

  • Patient care always comes first.
  • Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible.
  • Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco.
  • Collaborate with the Retail Team to drive a positive cultural and cohesive team environment.
  • Provide backup front desk support as needed including answering telephones.
  • Perform additional duties and special projects as assigned.
  • Nature of Supervision

    The incumbent reports to the Area Operations Manager.

    Planning and Problem Solving

    The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners to ensure adequate coverage and to control payroll costs. The role ensures efficient day-to-day operation and an optimal experience for patients and guests.

    Impact

    This position contributes to the growth of a productive practice while maintaining a high-quality standard of care. It supports a cohesive, well-trained, and motivated medical support team, with the goal of partner retention, patient well-being, and customer satisfaction.

    Supervisory Responsibility

    This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with responsibilities including recruiting, interviewing, hiring, training, mentoring / coaching, assignment delegation and partnering with Human Resources on discipline up to termination.

    Minimum Requirements

  • 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience.
  • Must have excellent written and verbal communication skills.
  • Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners
  • Must be compassionate and sympathetic and maintain a professional attitude and demeanor in emotional and stressful situations.
  • Must have telephone etiquette and basic computer skills.
  • Must be a team player willing to continue learning, offer creative ideas and accept continual change.
  • Basic computer skills, e.g. Microsoft Office suite
  • Desired Requirements

  • 3-5 years previous experience working in veterinary practice
  • Previous P&L management
  • Bachelors degree or equivalent experience
  • 3+ years in a management role, including customer service
  • Reporting and data analysis experience
  • Veterinary Assistant / Technician experience in positions of increased responsibility
  • Licensed Veterinary Technician or Certified Veterinary Assistant (not required)
  • Change agility - Works productively and able to navigate ambiguity in a fast-paced environment
  • Desire to Learn - Demonstrates flexibility and resilience and seeks opportunities to learn and receive feedback
  • Drive for Results - Initiates decisive, timely actions and owns outcomes
  • Work Environment

    The majority of job duties are conducted in the Veterinary Hospital. The role requires bending, kneeling, lifting (up to 30 pounds) and standing for long periods. A large amount of time is spent in direct contact with clients and their pets.

    Contacts

    This position will regularly communicate with clients, veterinary specialists, store partners, and providers of products and services used by the practice. The candidate should positively represent the hospital and Petco within the professional community and to our guests.

    Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification.

    The pay ranges outlined below are presented in accordance with state-specific regulations and may differ by location. Actual pay rates depend on factors such as position, location, experience, and applicable state or local minimum wage laws. If the regulatory minimum wage exceeds the minimum indicated in the pay range below, the regulatory minimum wage will be the minimum rate applied.

    $21.25 - $33.75

    Hourly or Salary Range will be reflected above. For a more detailed overview of Petco Total Rewards, including health and financial benefits, 401K, incentives, and PTO - see

    To translate this webpage to Spanish or other languages, use the translate button in your browser. For additional instructions, see : .Platform=Desktop

    Para traducir esta pgina web al espaol u otros idiomas, haga clic en el botn de traduccin en la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aqu : .Platform=Desktop

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