Procurement Coordinator

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PROCUREMENT ANALYST CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division / Program Summary :

The Finance Division at DOHMH has central responsibility and authority for all the finance contracting procurement payroll and revenue functions of the agency. Finance helps to ensure that programs and operations have the information analysis funding and capacity to deliver critical services effectively and meet DOHMHs public health and racial equity objectives. Finance is organized into five bureaus each led by an Assistant Commissioner : Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue.

Position Summary :

The Procurement Coordinator is responsible for timely procurement processing. The Procurement Coordinator will be reporting to the Director of Purchasing along with four other Procurement Coordinators.

Job Duties and Responsibilities :

• Prepare procurement documents including Purchase Orders Pre-Solicitation Reviews Public Hearing Packages City Record Notices Responsibility Determinations Determination of Awards Renewals and Modifications.
• Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards.
• Provide status update in all systems on a regular basis.
• Communicate with vendors to request required documents and review submitted documents for completion and compliance with procurement rules and regulations.
• Ensure potential contractors are both responsive and responsible.
• Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
• Ensure timely registration of contracts or purchase orders; accurately and efficiently manage procurements from time of assignment until registration.
• Ensure that contract scopes are complete and meet the needs of the Agency.
• Identify challenges and solutions on procurement matters; correspond with program and ACCO Senior staff for rapid solution.
• Participate in meetings concerning contract or purchase order portfolio and provide accurate status of procurement actions.
• Promote increased utilization of City-Certified M / WBE vendors and assist in the achievement of other initiatives related to procurement.
• Work on special projects as needed.

Why you should work for us :

oa premium-free health insurance plan that saves employees over $10K annually per a 2024 assessment.

oadditional health fitness and financial benefits may be available based on the positions associated union / benefit fund.

oa public sector defined benefit pension plan with steady monthly payments in retirement.

oa tax-deferred savings program and

oa robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Established in 1805 the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S. dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone regardless of age background or location can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition anti-tobacco support chronic disease prevention HIV / AIDS treatment family and child health environmental health mental health and social justice initiatives. As the primary population health strategist and policy authority for NYC with a rich history of public health initiatives and scientific advancements from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process contact Sye-Eun Ahn Director of the Office of Equal Employment Opportunity at or .

PROCUREMENT ANALYST - 12158

Qualifications :

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods services construction or construction-related services or professional technical or administrative experience in contract negotiation / management; or

2. An associate degree or completion of 60 semester credits from an accredited college and 18 months of satisfactory full-time professional experience as described in 1 above; or

3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or

4. A combination of education and / or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.

SPECIAL NOTES :

To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 1 above.

To be eligible for placement in Assignment Level III individuals must have after meeting the minimum requirements either one year served at Assignment Level II or two additional years of the experience described in 1 above at least one year of which must have been supervisory or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

Purchasing,Sourcing,Procurement,Vendor Management,HR Sourcing,Procurement Management,Supply Chain Experience,Contract Management,Contract Negotiation,E-procurement,negotiation,Contracts

Experience : years

Vacancy : 1