Executive Assistant

Job Description

Job Description

Robert Half is partnering with an established Baton Rouge company in search of an Executive Assistant. We are looking for a dedicated and resourceful individual to provide high-level administrative support to senior leadership in Baton Rouge, Louisiana. The ideal candidate will excel in managing schedules, coordinating meetings, and handling sensitive information with professionalism and discretion. Preference will be given to candidates with paralegal experience, as the role includes tasks related to legal documentation and coordination.

Responsibilities :

• Manage complex calendars by scheduling meetings, appointments, and travel arrangements to optimize time and priorities.
• Organize and prepare for executive-level meetings, including drafting agendas, compiling materials, recording minutes, and tracking follow-ups.
• Create, edit, and maintain correspondence, reports, presentations, and other documentation with accuracy and adherence to company standards.
• Provide assistance with legal document preparation and organization, coordinate with legal counsel, and ensure compliance with filing deadlines.
• Support special projects by conducting research, compiling data, and collaborating across departments as directed.
• Handle sensitive information with a high degree of confidentiality and professionalism.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries, and process expense reports.
• Assist in planning and executing events such as board meetings, company gatherings, and client engagements.
• Collaborate with administrative staff and other departments to ensure seamless operations and support for organizational initiatives.
• Associate’s degree or equivalent experience required; Bachelor’s degree preferred.
• Minimum of 3-5 years of experience in an executive assistant role or similar position, with contract review or paralegal experience strongly preferred.
• Exceptional organizational and time-management skills, with the ability to multitask efficiently in a fast-paced environment.
• Strong written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools such as Asana or Trello.
• Ability to handle confidential information with discretion and sound judgment.
• Strong attention to detail and interpersonal skills for interacting with executives, clients, and stakeholders.

For confidential consideration, contact Hayley Euper at 504-383-0704 or apply today!