Fiscal Administrative Assistant - Accounting Tech III

Fiscal Administrative Assistant - Accounting Tech III

Salary : $55,944.00 - $66,120.00 Annually

Location : Denver Metro, CO

Job Type : Full Time

Job Number : FAA00814

Department : Department of Public Health & Environment

Division : Office of HIV / STI / Viral Hepatitis

Opening Date : 10 / 27 / 2025

Closing Date : 11 / 4 / 2025 11 : 59 PM Mountain

Max Number of Applicants : 50

Type of Announcement : This position is open only to Colorado state residents.

Primary Physical Work Address : 4300 Cherry Creek Drive South, Denver, CO 80246

FLSA Status : Non-Exempt; position is eligible for overtime compensation.

Department Contact Information : tara.bangtson@state.co.us

Salary Note : Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply : Please submit an online application for this position at https : / / www.governmentjobs.com / careers / colorado . Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical conditions related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Important Note : This is a term-limited position and funding cannot be guaranteed beyond 09 / 30 / 2026. The incumbent in this position must be willing and able to resign on this date or when funds run out, whichever comes first.

Description of Job

The Work Unit : The Office of STI / HIV / VH is committed to high-quality services, innovative public health practice and community partnerships. We work to ensure quality and medically accurate STI / HIV / VH related prevention, care, and treatment services for all people in Colorado. Functions include public health surveillance of STI / HIV / VH; followup of people newly diagnosed with a STI / HIV / VH to ensure adequate treatment and referrals to care; access to care, partner's services, and treatment as appropriate; developing comprehensive prevention programs; and conducting program evaluation to enhance the use of STI / HIV / VH data to direct prevention and care activities.

The Office of STI / HIV / VH is committed to disrupting inequities and operates on the belief that all people across the state should have equitable opportunities to live healthy lives. The Office of STI / HIV / VH Fiscal Unit strives to promote the financial integrity, transparency, and operational efficiency of the Office through good stewardship of public resources and providing innovative approaches and solutions to financial operations and challenges.

What You Will Be Doing

The position serves within the Fiscal Unit of the Office of STI / HIV / Viral Hepatitis. This position supports a range of fiscal tasks, including both pre-award and post-award activities.

Pre-award responsibilities include supporting document collection, tracking, and record-keeping. Post-award duties involve supporting preparing reimbursement documentation, processing payments for goods and services.

Job Duties :

• Accounts Payable & General Support
• This position provides essential support to the Staff Accountant in performing a variety of financial tasks for the Office.
• Review and processing of financial transactions to ensure compliance with Generally Accepted Accounting Principles (GAAP), state fiscal rules, and departmental policies and procedures.
• This position assists the Staff Accountant with recording, correcting, and reconciling accounting entries related to payments, reimbursements, and vendor setup, and payment verification.
• Evaluate & reports on monthly expenditures against budget allocations, maintaining internal fiscal tracking systems, and preparing post-award materials for unit projects.
• Manages the use of unit Fleet Vehicles
• Attends meetings to provide clear explanations to improve understanding among non-fiscal staff.
• Updates the internal fiscal trackers.
• Contract Management & Procurement Support
• Manages procurement processes, including documented quotes, Requests for Proposals (RFPs), and applications, compliance with established procedures.
• Tracks contract start and end dates, supporting program managers with coordinating extensions, amendments, or closures as needed.
• Maintains contract records and ensuring compliance with record retention policies.
• Ensures documents are complete and accurate for efficient processing of contract requests.
• Identifies and reports contract status throughout the approval process and notifies contractors and program staff of fully executed contracts and purchase orders.
• Coordinates with the Contract Administrator and the Procurement Service Unit.
• Support the unit's Contract Administrator by preparing and assembling internal and external routing forms, CORE and CMS documents, Personal Service Certification forms, and justifications as needed.
• Facilitates consultation meetings and support the drafting and processing of procurement agreements.
• Training and Professional Development
• This position is guided to complete department level training offered by the contract and procurement team, State Purchasing and Contract Office, Central Accounting and other offered by community and funding partners to strengthen their knowledge and skill set in Public Health, Finances and Grant Administration.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications :

NOTE : An applicant may meet the minimum qualifications for this job in one of two ways : They may qualify through their work experience alone or through a combination of education and work experience. Experience Only : Three (3) years of relevant experience in human services or accounting (such as financial reconciliations, accounts payable, accounts receivable, preparing monthly financial statements, and preparing or reviewing journal entries), or other closely related experience in an occupation related to the work assigned to this position. OR : Education and Experience : A combination of related education from an accredited institution in Accounting, Finance, Public Health, Business Administration, or a field of study closely related to the work assignment. AND / OR Relevant experience in human services or accounting (such as financial reconciliations, accounts payable, accounts receivable, preparing monthly financial statements, and preparing or reviewing journal entries), or other closely related experience in an occupation related to the work assigned to this position equal to three (3) years.

NOTE : Click on the link here to submit a complete application that documents your work history giving details of your qualifications, including how your experience aligns with the minimum and preferred qualifications for this position when listing your work history.

Preferred Qualifications :

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies :

Conditions