Supplier Administrator

Knights Experience Team (kNEXT) Opportunity

The University of Central Florida's (UCF's) Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBCs) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency so the colleges can better focus resources on their mission.

The team is made up of HR Specialists and Travel & Procurement Specialists, who will provide information and support across campus, reduce administrative burden, and empower employees to learn and grow. These Specialists will operate as campus experts on processes and procedures, support training and development, provide specialized reporting and analytics, and support central office transactions. All employees within kNEXT will also work to continuously improve processes and workflows.

The purpose of kNEXT is to ensure that the services provided meet or exceed expected performance levels and satisfy the needs of the faculty / staff / students (colleges / divisions).

The Opportunity

The Supplier Administrator acts as the primary point of contact for all procurement-related and travel-related activities. This position supports Travel & Procurement Coordinators within the Finance Business Centers (FBCs) by acting as experts on procurement-related and travel-related processes and procedures and provide training.

Responsibilities

• Create, update, merge, deactivate, and maintain suppliers, external committee members, and other university payees.
• Review, evaluate, and approve suppliers, external committee members, and other university payees documentation and requests ensuring contact, tax, payment, and banking information collection is complete and accurate.
• Ensure compliance with internal controls and Federal, State, and local regulations pertaining to supplier management.
• Perform IRS TIN matching to confirm supplier legitimacy.
• Act as a liaison between the university, suppliers, external committee members, and other university payees to ensure complete and accurate records and provide support to suppliers, external committee members, and university contacts with requests, updates, and changes.
• Support Travel / Procurement Coordinators within the Finance Business Centers (FBCs) as experts on supplier, external committee member, procurement, and travel-related processes and procedures.
• Create and maintain processes, including supplier on-boarding and maintenance and continuously review and improve processes to increase operational efficiency and effectiveness.
• Support training efforts.
• Other job-related duties as assigned.

Minimum Qualifications

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Preferred Qualifications

Special Instructions to the Applicants

The anticipated hourly range for this position is $20.29 to $22.75. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.

Classification Title : Travel & Procurement Specialist II

Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers :

And moreFor more benefits information, view the UCF Employee Benefits Guide.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.