Senior Contract Associate

Job Posting

Only permanent employees in the title and those that are reachable on the administrative manager civil service list are eligible to apply. Division / Program Summary : Finance has central responsibility and authority for policy analysis, program development, performance tracking and improvement, financial management, resource maximization and technical assistance. Finance helps to ensure that programs and administrative operations have the information, analysis, funding, and technical capacity to deliver critical services effectively and meet DOHMH's objectives. Finance Administration is the point of contact between the Fund for Public Health in New York (FPHNY), DOHMH programs, and other City Agencies seeking to leverage FPHNY for critical public health initiatives, pilot projects, and other urgent needs. Position Summary : Reporting to the Assistant Director of Agency-wide contracts / Finance Administration, the Senior Contract Associate is responsible for managing a portfolio of projects under agency-wide contracts between DOHMH and the Fund for Public Health in New York (FPHNYC.) This position serves as the administrative point of contact for proposal review, approvals, and implementation. The Senior Contract Associate reviews all requests for appropriateness and ensure that projects are following established DOHMH and FPHNY administrative and financial policies and procedures. Job Duties and Responsibilities :

• Review and track Grant and City Tax Levy (CTL) funded projects administered through the Fund for Public Health (FPHNY), including reviewing budgets, monitoring expenditures, maintaining supporting documentation, reporting, and processing project amendments.
• Serve as the Finance Administration point of contact for project requests and monitor all project-related activities including amendments, encumbrances, and payments to reimburse FPHNY.
• Work in collaboration with FPHNY, DOHMH programs and Finance units to resolve issues affecting project implementation, including subcontract approval, timely reimbursement to FPHNY for project-related expenditures, and development of policies and procedures.
• Advise program partners on managing project funds including reviewing DOHMH payment reports to ensure appropriate spending, analyzing, and revising budgets and processing amendments, as required.
• Work with FPHNY and DOHMH programs to process advances based on projected project cost to ensure cashflow to support critical project activities. Work with FPHNY and DOHMH Finance throughout the year to process Advance Recoupments based on actual expenditures.
• Assist in developing policies and procedures for the smooth operation of project intake, processing, and closeout procedures.
• Work with FPHNY to review Accounts Receivable reports and reconcile against DOHMH payment reports, working with DOHMH to ensure accurate submission of Fiscal Year accruals.
• Manage lifecycle of contracts to ensure that contract Maximum Reimbursable Amounts allow for continued project approvals and that potential issues are flagged for Finance and FPHNY leadership.
• Provide feedback and recommendations to senior level FPHNY and FIN staff regarding project requests.
• Collaborate with multiple units and staff from other bureaus across the Agency to project expenses and ensure that expenses are charged to appropriate funding.
• Develop effective spreadsheets to report, compare, and analyze budget numbers, payment request reports and advance recoupment reports.
• Assist in the development and implementation of new policies.
• Work on ad-hoc projects as needed.

Why You Should Work For Us :

Qualifications :

Salary Min : $74,645.00 Salary Max : $105,000.00