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Administrative Assistant

Administrative Assistant

EOSISNew Brighton, MN, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Why You’ll Love this Administrative Assistant Job!

Are you passionate about helping others navigate life’s toughest challenges? As a full-time, Administrative Assistant at EOSIS in New Brighton, MN, you’ll have the unique opportunity to support individuals during one of the most vulnerable—and courageous—moments in their lives.

The role of the Administrative Assistant is to manage front desk responsibilities, support efficient and timely operations of the facility by providing a broad range of administrative and staff support services in order to support and enhance the work of the EOSIS organization.

Pay :  $19.00 - $22.50 Hourly

Shift : Full-Time, 1

st

shift

Why EOSIS?

  • Time Off : 20 days of paid-time-off + 6 paid holidays
  • Insurance : Health, dental, and vision insurance + HSA / FSA
  • Education : Tuition reimbursement and discounted tuition at select colleges
  • Future Planning : 401(k) – ROTH and traditional options
  • Career Path Opportunities
  • Discount with Verizon Cell Phone Plans

Each day, you’ll help rebuild lives by making a real impact on people recovering from addiction and mental health challenges. With approachable leaders who listen, support, and encourage growth, you’ll experience what it means to be rising together in your career. A strong culture of care, where team members look out for one another and stand together through challenges, keeps you rooted in teamwork as you do meaningful, life-changing work.

Ready to help clients build healthy routines and find their path to lasting recovery? Join EOSIS EOSIS Resource Center as a full-time Administrative Assistant in New Brighton, MN, and be a steady source of support and guidance. Apply today and make a difference where it matters most!

Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Answers, screens and directs telephone calls, with focus on timely, knowledgeable, professional and customer service-oriented response to all calls
  • Provides administrative support to departments on an as needed basis; support may include data input / tracking, report generation, filing, special mailings and special projects
  • Performs back-up administrative duties for executive management as requested; composes correspondence and other related materials
  • Opens and distributes mail; initiates daily check deposits based on checks received via mail
  • Coordinates with Resource Center to obtain or update identification badges for employees
  • Schedules meetings
  • Coordinates or assists in planning and coordination and registration of conferences, events and activities, both internal and external
  • Prints and assembles informational and / or instructional packets / materials and training manuals; completes Policy and Procedure Manual updates
  • Operates personal computer to access e-mail, electronic calendars and other support software
  • Interfaces routinely with management and field personnel; serves as point of contact for facilities and personnel, insuring a high level of internal service
  • Performs additional administrative functions as needed to assist in and to support the growth and development of the company
  • Proactively and independently monitors operations and seeks avenues for improved administrative efficiency to ensure Company requirements are sufficiently met on a daily basis; cooperatively works with leadership staff in coordinating efforts, service and knowledge to maximize organization and professionalism

    • Required Skills

    Required :

  • High School diploma; Associate’s degree or college coursework highly preferred
  • 5-7 years solid general office and administrative experience, with some accounting / bookkeeping experience helpful, but not required.
  • Self-directed, able to take initiative and exercise independent judgment
  • Ability to problem solve and independently offer solutions and recommendations to administrative and office / operations problems
  • Resourceful with ability to work either in a team environment, or autonomously, with little or no supervision
  • Excellent organizational skills with flexibility in handling assignments; ability to manage and prioritize multiple tasks, projects and deadlines simultaneously
  • Disciplined accuracy, timeliness and excellent follow-up skills are essential
  • Willingness and ability to develop working knowledge of Meridian Behavioral Health business and facilities in support of the position and Company goals and initiatives
  • Mature judgment and ability to handle sensitive and confidential information
  • Demonstrated proficiency utilizing a variety of software packages including the Microsoft Office suite of products (Word, Excel and PowerPoint); ability to learn and become proficient in other computer programs, including customized programs
  • Strong verbal skills and ability to communicate abstract concepts in a simple format.
  • Ability to communicate with a variety of people from diverse cultures, socioeconomic and educational backgrounds.
  • Strong knowledge of the 12 core functions.
  • Flexibility to meet a variety of changing priorities.
  • Computer skills to draft emails, memos, and reporting.

    • Physical Requirement

  • Hearing          Ability to hear staff, incoming calls, and callers.
  • Vision             Ability to see computer screen and written charts to document outcomes and obtain data.
  • Speaking       Ability to speak to staff and external customers.

    • EOSIS (formerly Meridian Behavioral Health) is a leader in behavioral health care and addiction recovery services, with a network of addiction treatment centers in Minnesota.

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