Job Description: Accounts Payable (AP) Accountant
Position Summary
Under the direction of the Accounting Supervisor, the Accounts Payable (AP) Accountant provides financial and administrative support to field units or departments by processing accounts payable transactions; verifying compliance with organizational policies and internal controls; ensuring accurate general ledger coding; communicating with vendors and field personnel; performing journal entries and subsidiary ledger reconciliations; and assisting with internal and external audits and other assigned projects.
Essential Functions
Accounts Payable Support
Provide bookkeeping services with an emphasis on Accounts Payable, including:
Process full-cycle, high-volume accounts payable for multiple units.
Maintain A/P vendor files and other accounting system files as required.
Review new vendor documentation and ensure W9 & 1099 requirements are met.
Verify accurate coding of invoices for payment.
Ensure all organizational policies and procedures are followed.
Maintain records of sales taxes for quarterly reporting.
Generate checks and prepare backup documentation for distribution.
Research A/P issues and resolve discrepancies.
Follow up on outstanding or stale-dated checks.
Serve as the primary liaison with field units regarding A/P matters.
Standardize reimbursement and petty cash forms across all units.
Verify that all vouchers and supporting documentation are properly filed.
Reconcile A/P aging reports monthly.
Credit and Reimbursement Processing
Process corporate credit card expenses accurately and promptly.
Process personal reimbursements, petty cash, and mileage reimbursements.
Verify proper general ledger coding of expenses.
Ensure compliance with organizational policies and procedures.
Communicate with cardholders to obtain required or missing documentation.
Maintain records of cardholder personal expenses owed to the organization and follow up to ensure reconciliation.
General Ledger Responsibilities
Assist with monthly and year-end closing procedures.
Prepare journal entries for prepaid expenses.
Review monthly expenses and prepare accruals as needed.
Reconcile balance sheet accounts related to accounts payable.
Prepare journal entries to record corporate credit card transactions.
Perform journal entries to allocate shared expenses across units or departments.
Additional Duties
Perform journal entries to reclassify invoices and reimbursements.
Assist with audit preparation, with an emphasis on accounts payable.
Provide backup support during the absence of other A/P staff.
Assist and support the Accounting Supervisor as needed.
Perform any other duties that may be assigned.
Minimum Qualifications
Education
Bachelor’s degree from a four-year accredited college or university with a minimum of 15 semester (or 20 quarter) units in accounting.
Experience
One to three years of accounting or accounts payable experience.
Training time is typically approximately three weeks (about 100 hours).
Skills, Knowledge & Abilities
Ability to support the mission and values of the organization.
Collaborative, team-oriented working style.
Advanced computer skills: Microsoft Office; experience with Shelby and SQL reporting preferred.
Excellent interpersonal and written communication skills; able to communicate effectively with supervisors, program directors, and staff.
Self-motivated and deadline-driven.
Able to enter data with speed and accuracy.
KPG123
Accounts Payable Accountant • Long Beach, CA, US
UCLA Health is one of the nation's leading academic medical centers, and the financial integrity that supports our mission depends on the people behind the numbers.We are seeking an AP Analyst to j... Show more
Accounts Payable Clerk Job Duties: Completes payments and controls expenses by receiving, processing, verif... Show more
Network Offices - Los Angeles, CA 90015.Hourly Position Type Part Time.Part-time, Monday and Tuesdays (16 hours per week).Equitas Academy provides a structured, achievement-based community that pre... Show more
Large Construction Company is actively looking for an accounts payable manager for a long term contract assignment.Please do not apply to this position if you do not have Construction Experience.Th... Show more
Manatt, Phelps & Phillips, LLP currently has a fantastic opportunity for an Accounts Payable Clerk for our Accounting Department.Perform day-to-day processing of payments and ensure completion in a... Show more
Accounts Payable Coordinator — San Francisco (Hybrid/Remote).Edlin Gallagher Huie + Blum (www.We’re seeking a full-time Accounts Payable (A/P) Coordinator to own day-to-day vendor invoice processin... Show more
Finance - Accounts Payable Specialist.California nonprofit corporation dedicated to child care development for working low income families, is looking for a dedicated, Accounts Payable Specialist t... Show more
LAFCU's Accounts Payable Specialist is responsible for assisting in analyzing, monitoring, and balancing the general ledger clearing accounts.This person must be knowledgeable in daily and monthly ... Show more
Serverfarm is a leading developer and operator of data centers with over 750+ locations and key customer relationships in 45 countries.We're revolutionizing how data centers operate across North Am... Show more
Escheatment (Unclaimed Property).Both remote (Monday, Wednesday, Friday) and onsite (Tuesday, Thursday) 200 Oceangate | 2nd Floor | Long Beach CA 90802.Monday Friday 8:30 AM 5:00 PM.Escheatment (... Show more
Fox Corporation, under the FOX banner, produces and distributes content through some of the world's leading and most valued brands, including FOX News Media, FOX Sports, FOX Entertainment, FOX Tele... Show more
HERS Advisors has partnered with an award-winning full-service law firm who has an immediate need for an Accounts Payable Coordinator to work in their West Los Angeles, California office (hybrid).R... Show more
Location: Primarily remote however, will be expected to travel to UCLA approx once per quarter.The David Geffen School of Medicine at UCLA (DGSOM) seeks to hire an Accounts Payable Specialist in th... Show more
Complexity of Work: Requires critical thinking skills, effective communication (written and verbal) skills, decisive judgment and the ability to work with minimal supervision.Must be able to work i... Show more
Accountant - Disbursements And Accounts Payable.The Accounts Payable Specialist supports the Company's end-to-end disbursement operations, including invoice processing, vendor management, payment w... Show more
We are seeking a detail-oriented and analytical Accounts Payable Specialist to join our growing team.This role is focused on expense coding and requires strong critical thinking skills to properly ... Show more
El Segundo, California, United States.Low Earth orbit is open for business.Varda is accelerating the development of commercial space infrastructure, from in-orbit pharmaceutical processing to relia... Show more
VersaDesk is looking for an Accounts Payable Specialist to support our accounting and finance operations.This role is responsible for managing outgoing payments, processing invoices, maintaining ve... Show more
UCLA Health is one of the nation's leading academic medical centers, and the financial integrity that supports our mission depends on the people behind the numbers.We are seeking an AP Analyst to j... Show more
PS is redefining the way the world travels.We build and operate private airport terminals that transform commercial air travel into a seamless luxury experience.Currently serving guests at Los Ange... Show more
