Coordinator, Annual Giving

Job Description

Job Description

Phillips Academy seeks a detail-oriented and proactive Annual Giving Coordinator to support the administrative and programmatic needs of our Annual Giving team. This role focuses on volunteer engagement, marketing, stewardship, and database management, providing key support to Senior and Assistant Directors to help achieve fundraising goals.

Key Responsibilities :

Provide high-level administrative support to the Annual Giving team, including preparing reports, briefings, and donor correspondence.

Manage volunteer engagement systems, including onboarding, training, and ongoing support. Experience with GiveCampus is a plus.

Coordinate volunteer initiatives such as monthly newsletters, webinars, welcome kits, and support for volunteer groups.

Assist with marketing and communication efforts, including appeal mailings, thank-you notes, and data entry in donor CRMs like Raiser’s Edge or Salesforce.

Collaborate with internal teams (Gift Services, Reporting, etc.) to manage giving inquiries, receipts, and donor database updates. Familiarity with email marketing platforms like Emma is helpful.

Help plan and execute donor and volunteer events — manage invitations, RSVPs, logistics, and follow-up.

Serve as a key point of contact for the Annual Giving inbox and phone line; coordinate schedules, meetings, and travel arrangements for the team.

Qualifications :

Bachelor’s degree required.

1–3 years of experience in a fast-paced administrative or professional environment; nonprofit or fundraising experience preferred.

Strong organizational, communication, and time-management skills.

Proficiency in Microsoft Office and donor CRM systems (Raiser’s Edge, Salesforce, or similar).

Ability to manage multiple projects with accuracy and attention to detail.

Commitment to customer service and the mission of Phillips Academy.

Ability to work collaboratively and independently; occasional evening and weekend work may be required.

For a full list of responsibilities and qualifications, please refer to the attached job description.

To ensure full consideration, please include a cover letter with your application.

The Academy provides competitive benefits, and salary is commensurate with experience.

Phillips Academy is committed to equal employment opportunity and solicits applications from all qualified applicants without regard to race, color, religion, national origin, ancestry, sex, gender identity, sexual orientation, pregnancy, age, disability (with or without a reasonable accommodation), genetic information , veteran / military status, or any other characteristic protected by federal, state, or local law.

Any offers of employment will be contingent upon successful CORI / SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.