Administrative Assistant (Dallas, TX) - Austin Industries

Administrative Assistant

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies : Austin Bridge & Road, Austin Commercial and Austin Industrial. Austin Industries has an outstanding opportunity for an Administrative Assistant at our corporate headquarters in Dallas, Texas. The Administrative Assistant provides high-level support to the CFO and EVP of Operations, fostering positive relationships with employee-owners, clients, and suppliers. This role also assists senior management departments with travel coordination, general requests, and maintaining the department office. This position reports 100% onsite to the corporate headquarters located in Uptown Dallas.

Responsibilities : Executive Support :

• Provide high-level administrative support to Senior Management, including the CFO and EVP of Operations.
• Support the CFO with logistics and preparation for high-level meetings (e.g., Board of Directors, Audit Committee), including compiling materials, coordinating venues, assisting with technology, and adjusting schedule as needed.
• Provide administrative support with EVP of Operations the company's Leadership Development Training program.
• Open offices, prepare workstations, and review communications (texts, emails, and calendars) daily to flag urgent items.
• Manage calendars, schedule meetings, and coordinate travel arrangements and itineraries.
• Travel itineraries shall include accommodation and meeting logistics, along with all details required.
• Identify what meetings should be accepted and what meetings need to be vetted.
• Communicate regularly with the CEO Admin on CFOs Calendar for PTO and Out of the office notifications as necessary.
• Maintain annual calendar with major events.
• Prepare and review meeting materials, presentations, and executive communications.
• Briefings with senior management on documents or presentation materials required for the day's activities utilizing PowerPoint, Word, Excel and necessary applications.
• Organize, develop and distribute agendas and follow up action items for specific meetings as identified.
• Track outstanding requests and approvals, ensuring timely follow-up on projects.
• Handle sensitive and confidential information with discretion.
• Validate accounts payable transactions and ensure accurate processing of invoices.
• Assemble the monthly Financial Binder by the established due date and time. Ensure all required documents are submitted on time; follow up with responsible parties if any are missing. Communicate any delays that may impact the deadline directly to the CFO.
• Enter weekly executive time in accordance with company policy.

Office & Operations :

Event Management :

General Support :

Qualifications :

Requirements :

Benefits & Compensation :

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)!

Austin Industries is an Equal Opportunity Employer.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.