Executive Assistant

Job Description

About the Firm

A leading global investment management firm with a focus on technology, consumer, and financial industries. The firm invests in both public and private companies and is recognized for its long-term, relationship-driven approach.

Role Overview

We are seeking an experienced Executive Assistant to support senior investment professionals. This role will begin in New York City and transition to San Francisco as the firm establishes a West Coast office. The EA will serve as a critical point of contact for internal and external stakeholders, providing seamless administrative and operational support.

The position requires a polished, highly adaptable professional who thrives in a dynamic environment and is comfortable managing responsibilities independently. In San Francisco, this individual will also play a key role in creating office presence, greeting visitors, and providing occasional front-of-house coverage.

Key Responsibilities

Provide high-level administrative support, including heavy calendar management, meeting coordination, and travel arrangements.

Act as liaison between executives and internal / external contacts.

Manage expense reporting and track project timelines.

Assist with office presence in the San Francisco office (scheduling, visitor management, office logistics).

Anticipate needs of supported executives and proactively resolve issues.

Handle confidential information with discretion and professionalism.

Candidate Profile

Bachelor's degree required.

5-10+ years of administrative support experience, ideally in finance, technology, or a similarly fast-paced industry.

Exceptional organizational skills and attention to detail.

Strong interpersonal skills; able to build trust and rapport quickly.

Comfortable working independently in a small-office setting.

Willingness to relocate to San Francisco within one year.

Compensation & Benefits

Competitive base salary ($150K-$200K) plus annual bonus.

100% employer-paid medical, dental, and vision coverage (employee + family).

401(k) with 5% employer match.

4 weeks PTO plus market holidays.

Access to premier wellness and family-building programs, including Spring Health, One Medical, and Carrot Fertility.

Complimentary lunch program and fully stocked office kitchen.

On-site amenities in New York headquarters : gym (with laundry service), dedicated employee cafeteria.

Company-paid work phone and life insurance coverage.

Desired Skills and Experience

About the Firm

A leading global investment management firm with a focus on technology, consumer, and financial industries. The firm invests in both public and private companies and is recognized for its long-term, relationship-driven approach.

Role Overview

We are seeking an experienced Executive Assistant to support senior investment professionals. This role will begin in New York City and transition to San Francisco as the firm establishes a West Coast office. The EA will serve as a critical point of contact for internal and external stakeholders, providing seamless administrative and operational support.

The position requires a polished, highly adaptable professional who thrives in a dynamic environment and is comfortable managing responsibilities independently. In San Francisco, this individual will also play a key role in creating office presence, greeting visitors, and providing occasional front-of-house coverage.

Key Responsibilities

Provide high-level administrative support, including heavy calendar management, meeting coordination, and travel arrangements.

Act as liaison between executives and internal / external contacts.

Manage expense reporting and track project timelines.

Assist with office presence in the San Francisco office (scheduling, visitor management, office logistics).

Anticipate needs of supported executives and proactively resolve issues.

Handle confidential information with discretion and professionalism.

Candidate Profile

Bachelor's degree required.

5-10+ years of administrative support experience, ideally in finance, technology, or a similarly fast-paced industry.

Exceptional organizational skills and attention to detail.

Strong interpersonal skills; able to build trust and rapport quickly.

Comfortable working independently in a small-office setting.

Willingness to relocate to San Francisco within one year.

Compensation & Benefits

Competitive base salary ($150K-$175K) plus annual bonus.

100% employer-paid medical, dental, and vision coverage (employee + family).

401(k) with 5% employer match.

4 weeks PTO plus market holidays.

Access to premier wellness and family-building programs, including Spring Health, One Medical, and Carrot Fertility.

Complimentary lunch program and fully stocked office kitchen.

On-site amenities in New York headquarters : gym (with laundry service), dedicated employee cafeteria.

Company-paid work phone and life insurance coverage.

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser :

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)