Receptionist

Job Description

Job Description

JOB DESCRIPTION SUMMARY : To answer phones, greet customers in a professional, courteous manner and provide administrative support to building representatives. In addition, provide clerical support and other duties as assigned.

Essential Functions :

• Open front of office
• Answer multi-line phone system, transfer calls, take messages.
• Check Voicemail and forward messages.
• Keep track of all who are in and out of the office on IN / OUT BOARD.
• Greet customers and vendors as they come into the office.
• Print invoices received via email, date stamp and route to AP.
• Check & distribute faxes and emails throughout the day.
• Pick-up, open and distribute mail.
• Prepare all outgoing mail (including certified mail & UPS).
• Take mail to the post office as needed.
• Verify data from design sheets and brochure requests in construction software.
• Send Customer Letters and Thank you postcards.
• Miscellaneous duties as assigned.

REQUIREMENTS : Education :

Required : High School Graduate

Licensing / Registration / Certification :

Required : Driver's License and Proof of Auto Insurance

Preferred : N / A

Experience :

Required : S ix months' related experience. Ability to perform each essential duty listed above

Preferred : One year or more experience with multi-line telephone system

Skills, Knowledge and Abilities :

Required : Experience with multi-line telephone system. Some knowledge / experience in a business environment. Basic knowledge of Microsoft Excel and Word.

Preferred : Intermediate or better knowledge with Microsoft Excel and Word. Experience with a computer-based customer tracking system.

SALARY RANGE : $18 to $22 per hour based on experience

Benefits Include :

Job Posted by ApplicantPro