Facilities Coordinator (Hybrid Opportunity)

19 hours ago Post Date

107114 Requisition #

Stanford University's Department of Medicine is seeking a Facilities Specialist 1 to perform specialized, diverse work activities and coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. This is an individual contributor role and will report in to the Facilities Director.

This is a new role on the Facilities Team, that will support the Facilities Director in documenting processes and creating a Facilities website which will allow the various divisions and the 2,000 diverse faculty and staff in those divisions to navigate the 30+ locations that the Department of Medicine operates out of.

In the Department of Medicine, we have a tripartite mission to promote discovery, educate the next generation of physician leaders and transform patient care. We aim to foster a culture of respect, inclusion and belonging so that employees are able to do their best work.

This role is a hybrid role, which requires that work be performed from the Stanford University campus four days per week, with the option to work from a non-Stanford work location one day / week.

Duties include :

• Concierge duties include sitting at front desk 3-4 hours / day on "on-site" days and assisting visitors and staff with building needs
• Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment); perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan; coordinate & integrate utility usage / optimization (monitor usage, gather info, provide recommendations, follow-up, shutdown requirements); coordinate contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and / or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.
• Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms), and assessing and changing access schedules.
• Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator / liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by correcting identified safety issues, tracking chemical inventory, disposal, and hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and / or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites and phones, and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including move coordination, space inventory, space allocation tracking, specifying set-ups, maximizing space utilization, providing input into facilities renewal model, and capital plan implementation (as assigned).

DESIRED QUALIFICATIONS :

EDUCATION & EXPERIENCE (REQUIRED) :

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED) :

CERTIFICATIONS & LICENSES :

PHYSICAL REQUIREMENTS

WORKING CONDITIONS :

80dB TWA.

WORKING STANDARDS :

The expected pay range for this position is $35.99 to $45.22 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https : / / cardinalatwork.stanford.edu / benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with :

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.