Accounts Payable Specialist II

Position Summary

About Orlando Health :

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida's east to west coasts and beyond.

Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. "Orlando Health Is Your Best Place to Work" is not just something we say, it's our promise to you.

Position Summary :

The Accounts Payable Specialist II will process complex invoicesinvolving purchase orders, pre-approved check requests and employee expense reports in varioussystems with attention to detail, reasonableness, and appropriate authorization. The AP Specialist II will train and mentor the AP Specialist I. The AP Specialist II will work independently assisting department Managers, Vendors, Invoice Approvers and CSC personnel to identify and resolve invoice related issues. The AP Specialist II will be responsible for auditing of invoices to ensure compliance with policies, agreements and / or purchase order.

Responsibilities

Essential Functions :

• Processes complex invoices, employee expense reports and pre-approved check requests using Accounting ERP system.
• Perform data verification in the optical character recognition software.
• Assist AP Specialist I in the research and identification of appropriate coding for all non-purchase order invoices.
• Coordinate with vendors, managers, and distribution center personnel to identify and resolve issues preventing the processing of invoices associated with a purchase order.
• Reconcile vendor statements, obtain copies of unprocessed invoices, resolve credit holds.
• Train AP Specialist I in work-related tasks.
• Identify issues related with EDI invoices working with System Administrators to resolve any set up / configuration issues.
• Review and resolution of open purchase orders on the Received Not Invoiced Report.
• Review and resolution of open invoices on the Invoiced Not Received Report.
• Run,review, and promptly resolve all issuesidentified through the MA54 process and the MA540 Report.
• Upload complex vendor invoices directly into Lawson for pre-approved vendors.
• Review matching procedures to ensure maximum discounts are taken.
• Must meet minimum invoice processing requirement set by the AP Department.
• Special projects as assigned by the Director, Finance for the Accounts Payable department.
• Maintainsreasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.
• Maintain compliance with all Orlando Health policies and procedures.

Other Related Functions :

Qualifications

Education / Training :

Associate's degree preferred.

Licensure / Certification :

None.

Experience :

Two (2) years of Accounts Payable or Purchasing experience in high volume Department. Experience processing invoices associated with purchase orders. Experience using AP / PO modules in Lawson, Oracle, or SAP ERP System.