Business Office Manager

Job Description

Job Description

We are looking for an experienced and motivated Business Office Manager to join our team in Santa Barbara, California. In this Contract to permanent position, you will play a critical role in managing administrative operations and ensuring financial processes run smoothly. This role offers the opportunity to contribute to the success of a dynamic automotive dealership while collaborating with multiple departments to enhance efficiency and customer satisfaction.

Responsibilities :

• Manage daily operations within the business office, ensuring smooth administrative workflows.
• Ensure compliance with local, state, and federal regulatory requirements impacting dealership operations.
• Oversee vehicle sales transactions, financing agreements, and leasing processes to maintain accuracy and efficiency.
• Reconcile financial accounts and generate monthly financial reports for review.
• Handle registration and titling procedures for vehicle sales.
• Coordinate tax-related documentation and ensure timely filings.
• Implement policies and procedures to optimize office efficiency and reduce costs.
• Provide training and mentorship to office staff to improve performance and adherence to procedures.
• Collaborate with sales, service, and parts teams to align business strategies and goals.
• Monitor and manage cash flow activities, including disbursements and receipts.
• Bachelor’s degree in Business Administration, Finance, or a related field, or at least 5 years of relevant experience in automotive business management.
• Proficiency in dealership management software, such as Reynolds or Dealertrack.
• Strong knowledge of automotive finance and insurance processes.
• Familiarity with state and federal regulations governing dealership operations.
• Demonstrated ability to manage and lead a team effectively.
• Excellent organizational skills with attention to detail.
• Strong analytical and problem-solving capabilities.
• Exceptional customer service and interpersonal skills.