Corporate HQ - Paralegal

Our Legal Division is seeking a meticulous and proactive Paralegal to provide essential support to our in-house legal team. This role will involve handling various legal / administrative tasks, with attorney supervision, related to both transactional and litigation matters, including, but not limited to, contract administration and review; credit application review and approval; lease agreement review; document management, filing, and reporting, including the tracking of department deliverables for all members of the Legal Division; coordination of legal matters with Wismettac's other departments, including the explanation and implementation of legal policies within other departments (such as HR and immigration compliance, ABC compliance, ESG compliance, privacy compliance); and assistance in tracking litigation matters with outside law firms and oversight of outside counsel. The ideal candidate will be proactive, detail-oriented, highly organized, and possess a strong understanding of corporate law department tasks.

Essential Job Functions

• Competency in and responsibility for the drafting, review, and revision of legal documents and correspondence (including corporate contracts, general agreements, supplier agreements, credit applications, real estate leases), notices, and other transactional documents, especially editing, formatting, and finishing legal documents in MS Word and PDF.
• Track legal and company compliance deadlines, renewals, and obligations, ensuring timely execution.
• Organize and manage both electronic and physical files for legal matters (transactional and litigation), including contracts, correspondence, pleadings, discovery, and other relevant documents.
• Coordinate document execution and notarization processes as needed, with interface with Corporate Counsel or Manager of Contract Administration.
• Conduct routine audits of document management systems to ensure accuracy and completeness, including maintaining the Legal Division's task management software (as implemented).
• Schedule and coordinate meetings, calls, and presentations for the legal team, including preparing agendas and meeting materials.
• Handle internal and external communications related to transactional and litigation matters, including liaising with stakeholders, lawyers, consultants, and vendors.
• Prepare and process internal reports, expense reports, and invoices related to legal transactions.
• Support the legal team in managing various stages of corporate transactions, including due diligence, closing, and post-transaction activities.
• Assist with the preparation and tracking of governmental filings, corporate governance matters, and compliance documentation.
• Conduct preliminary research and due diligence as required for transactions and corporate maintenance.
• Ensure adherence to corporate policies and legal requirements in all documentation and administrative processes.
• Maintain accurate and up-to-date records of all transactional activities, ensuring proper documentation for audits and reviews.
• Provide legal support to other corporate divisions and branch offices, including the Human Resources and Facilities Divisions.
• Review contracts and ensure legal issues have been identified and resolved by preparing summaries and issue lists to facilitate the resolution of any outstanding issues.
• The ability to handle multiple tasks and deadlines in a timely fashion and under time constraints, including meeting deliverables, and responding to phone calls, e-mails, and other correspondence efficiently and responsively.
• Co-manage Corporate Counsel's calendar.

Experience / Training / Education

Knowledge, Skills, and Ability

Working Conditions.

Work in offices close to those of executive management and C-level, therefore, maintaining confidentiality of legal matters and being able to deliver and explain reasoning will be crucial. Because of the nature of the work, the position may require working more than 40 hours per week. Working under pressure is unavoidable when schedules change and problems arise, but deadlines and goals must still be met.

Benefits

Pre-employment Drug testing is required.

Must be authorized to work in the United States on a full-time basis for any employer.

Principals only. Recruiters, please do not contact this job posting.