Accounts Payable Specialist

Job Description

WHO WE'RE LOOKING FOR

The Accounts Payable Specialist II reports directly to the Supervisor, Payroll and Accounts Payable. The Accounts Payable Specialist II is responsible for performing full-cycle accounts payable functions with a focus on accuracy, timeliness, while maintaining compliance with internal controls and external regulations. This role supports the day-to-day operations of the AP department, including invoice processing, vendor communication, payment runs, and reconciliations.

Responsibilities

WHAT YOU'LL BE DOING

Note : The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties.

• Receive, prepare / validate, and process high-volume invoices (PO and non-PO) in accordance with company policies and contractual terms. Expectation is to process 100+ invoices weekly.
• Review and resolve workflow issues and ensure accurate entry of invoices and timely payment of invoices, including handling exceptions and stakeholder concerns.
• Verifies accuracy of data entry for weekly preliminary payment report to ensure accuracy of invoice, dollar amount etc. prior to payment process.
• Reconcile vendor statements and resolve outstanding balances or disputes.
• Collaborate with procurement, receiving, and other departments to streamline procure-to-pay processes.
• Monitors supplier accounts to ensure payments are up to date.
• Research and resolve billing, vendor, and customer account inquiries and disputes in a timely manner.
• Review on hold, rejected, not validated invoices to follow up to process the outstanding invoices.
• Effectively manage time to balance daily responsibilities, meet deadlines, and maintain operational efficiency.
• Support Capital Metropolitan Transportation Authority's Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
• Perform other duties as required and / or assigned.

Qualifications

WHAT YOU BRING

Knowledge, Skills and Abilities :

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and / or hazardous working conditions. This position works with multiple project timelines and is responsible for managing employees performing work of a complex nature.

Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Must be able to use a telephone or headset equipment.

Incumbent must be able to lift and move material weighing up to 20 lbs., perform work at a computer terminal for 6-8 hours a day, and function in an environment with constant interruptions.

Reasonable accommodations may be made to enable individuals with disability to perform the essential functions as previously described.

Mobility Status :

As a Mobile position, the incumbent is expected to work in the office as needed. There will be access to touchdown / collaboration spaces when on site. Must be in-office for socialization, strategic collaboration, supervision, oversight, and accountability as needed. Mobility status is subject to change at any time based on business needs or organizational decisions. This position is based in Austin, Texas. Successful out-of-state candidates must relocate to the state of Texas prior to start date and may have the opportunity to work remotely anywhere in Texas after a specified period.

About Us

CapMetro is Austin's regional public transportation provider. We've been around since 1985 and work every day to give residents, commuters, and visitors the best possible transit options available to match their busy everyday lives.

We're always on the move, connecting people with jobs, schools, restaurants, shops, festivals, and other great places to hang out. In fact, we have more than 31 million boardings each year.