Law Enforcement Clerk

Join to apply for the Law Enforcement Clerk role at County of Santa Clara

Description

Under close supervision, and in a training capacity, learns to perform complex specialized technical law enforcement records functions in Records or Booking; or under general supervision, to independently perform a variety of routine general and technical clerical work requiring a limited knowledge and application of law enforcement codes, vocabulary, or procedures.

Important Note

This recruitment is scheduled to include a written examination; the test will be conducted online through a secure third party. Tentatively, during the week of OCTOBER 30th, 2025 (date subject to change) test information will be sent via email to the address attached to your application.

The current vacant position(s) are full and part-time with the Office of the Sheriff - Department of Correction, however, the eligible list will also be used to fill future vacant positions as they occur : Office of Sheriff, Probation, and / or Department of Family and Children's Services.

Typical Tasks

• Compiles data for, summarizes, and maintains a variety of statistical logs, reports, records, lists, and files;
• Researches computer and manual files, runs computer focus reports, and codes classifications for inmates;
• Performs detailed clerical work matching numbers, verifying names and numbers, filing confidential documents, and reviewing, compiling and matching lists;
• Edits indexes and types reports, memos, forms, legal, or other specialized documents using a typewriter or computer, and prepares and updates a variety of reports;
• Processes and researches information on individuals to provides security clearances;
• Performs general office duties such as collating, copying, filing, inventories and orders office supplies;
• Processes security and background clearances, inmate releases, and infractions;
• May operate and access- computerized criminal justice information systems and subsystems;
• Enters, teletypes, modifies, and retrieves data into office, local, state, and national computers, such as stolen and recovered property, driver license and vehicle registration information, warrants on wanted persons, missing persons, criminal history checks, sentence calculations, and warrant updates;
• Performs booking, release, subpoena, restraining order, fugitive, extradition, criminal and traffic citation infractions, felony and misdemeanor warrant, and other criminal record processes;
• Places, clears, and processes warrants, indexes and updates automated information system files, compiles and maintains booking or warrant jackets, runs DMV teletypes;
• Explains routine background, court, and jail procedures to defendants, the public, and other agencies;
• Books, fingerprints, and photographs defendants or fingerprints license applicants;
• Collects bail, fines, other fees, balances daily funds received;
• May schedule appointments, court appearances, and inmate transportation, monitor for arraignment or release, notify other agencies of detainers or holds, and compute sentences and release dates;
• Takes citizen complaints or inquiries and refers to appropriate individual or agency;
• Conducts record searches in a centralized law enforcement data base to assist with criminal and other investigations;
• Provides information and documents to law enforcement agencies, courts, and attorneys, in accordance with legal requirements governing release of information;
• May distribute subpoenas for serving, or may track court case status and request and / or schedule continuances for officers; Researches background problems / issues with the Department of Justice for other law enforcement agencies and the public, and explains routine background procedures;
• May maintain, update, and troubleshoot fingerprinting machines as necessary;
• Communicates with Data Management regarding on-line problems;
• May interview minors individually to update, and modify information and input criminal history into a centralized Law Enforcement data base tied to the Probation Department;
• Performs other related duties.

Employment Standards

Sufficient education, training and experience to demonstrate the possession and direct application of the following knowledge and abilities :

Ability to

Special Requirements

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