Talent Acquisition Coordinator
MindlanceNorth Chicago, IL, US3 days ago
Job type
- Full-time
Job descriptionNot a full-cycle recruiting role — no candidate sourcing or direct applicant engagement. The work is primarily resume evaluation, documentation, and coordination with legal and hiring managers. Highly process-driven, compliance-heavy , and detail-oriented work where accuracy and adherence to timelines are critical. The individual must be able to learn quickly , follow structured procedures, and work independently in a remote setup. ?? Key Responsibilities Review all incoming resumes daily for assigned requisitions (4–10 open at any given time). Ensure zero backlog – all resumes submitted that day must be reviewed the same day. Evaluate candidates against 6–14 role-specific criteria using a Resume Review Excel Tracker (yes / no format). Complete weekly reporting for legal — metrics include # of resumes reviewed, interviews scheduled, and outstanding items. Schedule interviews between hiring managers and qualified internal candidates. Participate in kick-off calls with hiring managers and legal teams. Maintain full compliance with audit-ready documentation at all times. Act as a consultant to hiring managers on process-related queries and timelines. Uphold professionalism in all stakeholder interactions (video presence expected on calls). ?? Skills & Attributes Required Strong attention to detail and accuracy — critical for audit readiness. Analytical mindset — able to quickly review and assess resumes (50–100+ daily). Time management & organization — must manage multiple moving parts with tight SLAs. Tech-savvy & proficient with Excel (filtering, data entry, tracking). Critical thinking — able to interpret complex, technical resumes (scientists, statisticians, engineers). Excellent communication — especially written; must interact confidently with managers, legal, and peers. Fast learner — capable of absorbing a week-long training and applying it consistently. Collaborative team player — willing to engage in team discussions, share learnings, and follow common standards. ?? Experience & Background Preferred : 2–5 years of Talent Acquisition, HR Coordinator, or Recruitment Operations experience. Candidates with TA Coordinator experience often transition well into this role. Backgrounds in regulated, compliance-heavy environments (pharma, healthcare, government contracting, finance) are a plus. Bachelor's degree preferred , not required — capability and learning agility matter more. No prior immigration or PERM experience required; provides comprehensive training. ?? Volume & Pace Manages 4–10 requisitions at a time. Reviews 50–100+ resumes per day Every requisition stays open for at least 60 days Team goal : Zero-out resume queue daily. Environment is fast-paced, structured, and metrics-driven. ?? Training & Support One-week intensive training led by HM herself (130-slide structured program). Continued shadowing / mentoring and access to team support. Clear processes and templates provided (no ambiguity). ?? Ideal Candidate Persona Detail-oriented, structured, and comfortable with repetitive yet critical tasks. Strong analytical or administrative background (e.g., HR coordinator, compliance analyst, finance ops, or data admin). Comfortable working with spreadsheets and structured documentation. Good communicator with a calm, process-oriented demeanor. Not looking for full-cycle or highly social recruiting — must enjoy structured, back-end work.
Talent Acquisition Coordinator
North Chicago, IL (Hybrid)
6 Months + Contract (Possibility of conversion)
- ?? Not Looking For
- Senior recruiters seeking full-cycle or sourcing-heavy roles.
- Candidates resistant to structured procedures or repetitive documentation.
- Individuals without strong written communication or time-management discipline.
Role Overview
This is a specialized Talent Acquisition role focused on supporting immigration and sponsorship (PERM) recruitment process for current employees.
EEO : - Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority / Gender / Disability / Religion / LGBTQI / Age / Veterans."
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Talent Acquisition Coordinator • North Chicago, IL, US
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