Receptionist & Administrative Specialist

Description

The receptionist must demonstrate the C&J core values and serve as the HQ face of the company to all visitors and employees.  This person must with all members of the executive team and other departments as applicable to support the various administrative activities of Collins & Jewell.

Quality Characteristics :

The individual for this position must be :

• Highly motivated and proactive.
• Unafraid to take initiative.
• Characterized by a strong work ethic and desire to make the team successful.
• A person with a positive attitude and resiliency to shifting priorities.
• Someone with the drive to pursue excellence.
• Able to recognize and accept suitable work.
• Able to accept constructive criticism and work within an iterative process.

Work Environment :

This position may require working long days, including evenings and weekends, to fulfill position duties. It may require out of state air or road travel. A clean driving record, a current and valid driver's license, and proof of insurance is required. While this position is mainly indoors in a climate-controlled office, visitations to the outdoor plant facilities may be required. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.

Job Requirements may include the following. Per the direction of the President and Chief Strategy Officer, other duties may be assigned to the position.

Key Responsibilities

o   Maintain a warm and positive attitude when greeting any individual at the front desk

o   Handle incoming / outbound calling in a thorough and professional manner including screening calls prior to transfer

o   Work with multi-line phone system

o   Maintain security protocols and badging for visitor access via Receptionist system

o   Maintains organization and cleanliness in work area

o   Manage and coordinate scheduling company events

o   Seek out, manage, and coordinate writing various reimbursement grants

o   Manage inventory of marketing materials (company clothing, promotional items etc.)

o   Manage inventory of mailroom supplies

o   Maintain company directory

o   Assist with administration of badging programs for C&J and customers

o   Produce and manage distribution of regular company newsletters

o   Assist in scheduling and coordinating meetings, travel and other executive activity.

o   Demonstrate initiative in filling gaps in bandwidth as appropriate

o   Provide administrative support to the executive team as requested

o   Collect, review, and analyze key performance indicators, prepare reports, charts, budgets, and other presentation materials as applicable.

o   Maintain organized files and archives of relevant records.

o   Produce, review, and edit various communications.

o   Perform a variety of other administrative-based duties as applicable.

Skills, Knowledge and Expertise

o   High school diploma required, associate or bachelor’s degree in related disciplines preferred

o   2-5 years of experience preferred.

o   Desirable character, enthusiasm, and ability to learn are required and may be accepted in lieu of experience.

o   Excellent verbal and written communication proficiency.

o   Time management and ability to meet deadlines.

o   Attention to detail.

o   Artistic ability and strong grasp of elements of design.

o   Ability to effectively coordinate with input from multiple leaders.

o   Ability to collaborate cross functionally with many stake holders.

o   Ability to work independently and in group settings.

o   Ability to multitask and prioritize

o   Problem solving and decision-making skills.

o   Knowledge of social media platforms.

o   Knowledge of website design, development, and WordPress.

o   Knowledge of artistic / graphic design software programs.

o   Knowledge of Microsoft Office suite (Word, Excel, PowerPoint etc.).

Benefits

Collins & Jewell Company Inc. is an equal opportunity employer with an affirmative action plan.

Collins & Jewell is a closely held corporation founded in 1946 by Rudolph Collins and Robert Jewell Sr. Now in its 3rd Generation of ownership, owner Christopher Jewell continues the growth of the company through Industrial Installations / Plant Relocations and Custom Steel Fabrication for Global and Domestic Markets. Collins & Jewell crew members are seasoned professionals and we are continually expanding our fleet of equipment, by acquiring new and modern equipment to maintain state of the art technology.