Sr Staff Accountant

Job Description

Job Description

Benefits :

• 403b Matching - 5%
• Medical, Dental & Vision
• Paid time off
• Training & development

Responsible for handling various aspects of accounting such as maintaining General Ledger (GL) accounts, administering and processing accounts receivable, reviewing ad posting accounts payable entries, billing, and collections, preparing journal entries, posting to GL, cash accounting including receipts. This position assists the accounting manager with the day-to-day, monthly, and year-end operations of the Finance department. The position reports to the Accounting Manager and operates under moderate supervision with moderate latitude for the use of independent judgment, discretion, and initiative.

Essential Job Duties :

Review and post accounts payable and receivable entries in the accounting system, ensuring accuracy, timeliness, and proper program coding.

Oversee and post banking activities, including deposits, transfers, and wire transactions.

Post donations from the donor database to the account system.

Monitor and follow up on outstanding receivables, researching and resolving discrepancies as needed.

Review check runs prior to processing.

Prepare journal entries for month-end close and other necessary adjustments.

Reconcile all balance sheet accounts monthly and review for accuracy, addressing unusual items.

Post cash receipts and accounts receivable invoices.

Reconcile accounts receivable reports to the general ledger and aging reports.

Assist with month-end and year-end closing procedures and annual audit preparation.

Maintain fixed asset inventory and depreciation schedules.

Assist with processing utility invoices and preparation of Meals on Wheels (MOW) food invoices.

Produce analytical, historical, and comparative financial reports as requested.

Submit draw requests for programs.

Prepare monthly and quarterly grant reports for programs.

Prepare invoices as required.

Develop and maintain vendor and bidder lists.

Maintain an organized electronic filing system for procurement and purchasing documentation.

Maintain accurate records for the accounting department.

Assist in creating, updating, and revising policies and procedures as needed.

Process bi-weekly payroll.

Research and respond to various accounting or financial inquiries as required.

Adhere to OWBC ethical standards and professional conduct expectations.

Demonstrate cooperation, diplomacy, honesty, and fairness in all interactions.

Maintain regular and punctual attendance.

Perform other duties as assigned or as needs arise.

Knowledge, Skills, and Abilities :

Proficient in various word-processing software, spreadsheets, and database programs.

Ability to create, maintain, and utilize spreadsheets of varying complexity.

Knowledge of common accounts receivable processes and procedures.

Knowledge of Generally Accepted Accounting Principles.

Knowledge of IRS regulations related to 501C3 corporations.

Ability to work effectively with others.

Knowledge of MIP accounting software or a similar module / application.

Ability to provide excellent customer service to internal and external customers.

Ability to organize, prioritize, and utilize effective time management techniques.

Ability to respect confidentiality at all times.

Ability to carry out multiple tasks and meet deadlines.

Ability to follow instructions furnished in verbal or written format.

Minimum Qualifications :

Education and Training :

Bachelor's degree in accounting, business administration, or related field, or equivalent accounting experience.

Strong Intermediate Excel skills are a must.

Experience :

Minimum 4 years of experience in accounting and finance, preferably in a non-profit organization.

Licenses / Certifications :

Valid Texas drivers license.

Mental / Physical Tasks (F= Frequent, O=Occasional, R=Rarely) :

| F | Standing- required when making copies, meeting people, moving from work area to work area

| F | Handling- reports, vehicles, laptop, keys

| F | Hearing / Talking / Listening -communicate with employees and others, answer the telephone, participate in meetings, give presentations

| F | Fine Dexterity-operate computer, calculator, to write, mouse, projector tools

| F | Sitting-performing work at a desk, while reading, writing, in meetings, driving, riding in a vehicle to sites and meetings

| O | Kneeling / Crouching / Crawling -plug in equipment, when connecting PC components, plugging in cords, open lower desk drawers

| F | Walking- from vehicle to site, area to area, to the copier | F | Bending / Twisting to reach files, reports, handle paper, reach drawers

| F | Grasping / Holding-holding binders, phones, tablet, work resources

| F | Balancing standing, reaching, driving

| F | Lifting / Carrying-report binders, paper, laptop, supplies up to 45 lbs.

| F | Vision-to drive and assist individuals in medical need

| F | Pushing / Pulling open / close file / copier drawers, open & close doors, roll top carriers

| F | Foot Controls driving

| F | Driving scheduled & unscheduled trips to and from meetings and sites

| | Other

| F | Reaching to answer phone, reach files, reports, plug in a laptop

Working Conditions :

Working in a fast-paced environment with priorities and plans that may change rapidly.

Working on weekends, evenings, and some holidays may be required.