We’re looking for a reliable temporary Administrative Assistant to cover a mat leave and to help keep the office running smoothly by managing daily setup, stocking, tidying, and light administrative tasks. This is a great fit for someone who enjoys routine, takes initiative, and likes keeping shared spaces organized and guest-ready. Schedule: Tuesday, Wednesday, Thursday , 9:30am–6:30pm, Lunch break: 1:00–2:00pm daily
Responsibilities:
• Set up and organize the office each morning, including unloading the dishwasher and putting away items.
• Restock beverages, snacks, and groceries in the kitchen and common areas to ensure supplies are readily available.
• Prepare bagels biweekly and manage cleanup afterward.
• Answer phones and route calls/messages appropriately
• Maintain conference rooms by arranging supplies, ensuring cleanliness before meetings, and tidying up afterward.
• Monitor and manage incoming mail and packages, distributing them appropriately.
• Organize the supply room and proactively order supplies when stock is low.
• Assist with filing, scanning, and organizing documents to ensure records are properly maintained.
• Alphabetize and arrange binders and file boxes as directed to optimize document accessibility.
• Provide coverage for the office manager during bathroom breaks and other brief absences.
• Water plants weekly to ensure a pleasant and welcoming office atmosphere.
• Proven dependability and punctuality with a strong commitment to routine tasks.Administrative Assistant • Los Angeles, CA, US