Administrative Assistant

Job Description

Job Description

We are looking for an experienced Administrative Assistant to join our team on a long-term contract basis. Based in Los Angeles, California, this position plays a vital role in ensuring the smooth operation of programs within a non-profit environment. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while maintaining excellent communication with staff and program participants.

Responsibilities :

• Coordinate and schedule meetings, events, and training sessions to support program activities.
• Maintain accurate program data and ensure compliance with tracking and reporting requirements.
• Monitor program-related expenses and assist with budget tracking and documentation.
• Manage inventory by ordering office and program supplies, ensuring cost-efficiency.
• Maintain and update calendars for staff, meetings, and program schedules.
• Provide administrative support by drafting correspondence, preparing materials, and keeping records organized.
• Assist visitors and staff with inquiries, offering clear and helpful information related to programs.
• Work occasional evenings and weekends to support events or program needs.
• Minimum of 2 years of experience in administrative support, ideally within a non-profit, government, or program-focused setting.
• Proficiency in Spanish is preferred, with strong verbal and written communication skills.
• Exceptional organizational abilities to manage multiple tasks and meet deadlines effectively.
• Competence in administrative tasks such as data entry, receptionist duties, and answering inbound calls.
• Strong attention to detail and accuracy in maintaining records and program data.
• Ability to work collaboratively with diverse teams and program participants.
• Experience in managing schedules and coordinating events efficiently.