Administrative Assistant

We’re looking for a reliable temporary Administrative Assistant to cover a mat leave and to help keep the office running smoothly by managing daily setup, stocking, tidying, and light administrative tasks. This is a great fit for someone who enjoys routine, takes initiative, and likes keeping shared spaces organized and guest-ready. Schedule: Tuesday, Wednesday, Thursday , 9:30am–6:30pm, Lunch break: 1:00–2:00pm daily

Responsibilities:

• Set up and organize the office each morning, including unloading the dishwasher and putting away items.

• Restock beverages, snacks, and groceries in the kitchen and common areas to ensure supplies are readily available.

• Prepare bagels biweekly and manage cleanup afterward.

• Answer phones and route calls/messages appropriately

• Maintain conference rooms by arranging supplies, ensuring cleanliness before meetings, and tidying up afterward.

• Monitor and manage incoming mail and packages, distributing them appropriately.

• Organize the supply room and proactively order supplies when stock is low.

• Assist with filing, scanning, and organizing documents to ensure records are properly maintained.

• Alphabetize and arrange binders and file boxes as directed to optimize document accessibility.

• Provide coverage for the office manager during bathroom breaks and other brief absences.

• Water plants weekly to ensure a pleasant and welcoming office atmosphere.

• Proven dependability and punctuality with a strong commitment to routine tasks.
• Excellent organizational skills and attention to detail.
• Ability to take initiative, identify needs, and complete tasks independently.
• Comfortable with physical tasks, including lifting and carrying items up to 20 pounds.
• Proficiency in administrative tasks such as data entry, receptionist duties, and answering inbound calls.
• Strong interpersonal skills to collaborate effectively in a team-oriented environment.
• Prior experience in administrative assistance or office support roles preferred.
• Capability to maintain a clean, detail-oriented, and guest-ready office space.