Fund Manager

Position Summary

The UCLA Institute for Society and Genetics is a Center for Interdisciplinary Instruction (CII) within the Division of Life Sciences, with twelve FTE and six non-FTE faculty (joint), temporary instructors, postdoctoral fellows, researchers, and lab staff. The Institute has six career administrative staff, two undergraduate majors (Human Biology and Society BA and BS) and an undergraduate minor in Society and Genetics. Under the general direction of the Institute's CAO, incumbent performs fund manager functions for a portfolio of extramural and unrestricted funds equivalent to approximately $4-$6M in the Institute for Society and Genetics. The incumbent will work with faculty principal investigators (PIs) and proactively manage and maintain fiscal control over a diverse pool of funds from state, federal, and private grants while ensuring compliance with University, State, and Federal audit policies. Key responsibilities are to review extramural award synopsis to interpret terms and conditions of agreements to generate award proposals; establish new accounts and recharge IDs and develop and coordinate budget plans with PIs; process and interpret contract and grant awards in compliance with University policy and agency guidelines; review and manage purchasing and financial transactions; resolve problems or discrepancies; reconcile ledgers on a monthly basis; maintain accounting files for audit acceptance; on a monthly basis prepare accurate and detailed financial reports with projections for each PI and schedule state-of-funds meetings with each; prepare any reports for internal or external use; and work with EFM to process close outs on a timely basis. Incumbent will act as pre-award analyst and as such, prepare all necessary documentation for research proposals to be submitted to federal, state, and industry agencies. Other duties include liaise with campus and funding agencies to provide information, budgets, and answer questions regarding proposals; act as department resource and liaison with OCGA to interpret policy, procedures, agency guidelines; and disseminate information and changes to department staff, faculty, and PIs. Work closely with the CAO on fiscal closing and C-BIG activities in the areas of expense review and reconciliation, TOF and NPEAR transactions and budget projections. Ensure all FC activities of the Admin Coordinator meet applicable deadlines, and all expenses clear on applicable funds. Incumbent is responsible for audit reviews on all funds under their purview, and in collaboration with CAO systemize Standard Operating Procedures (SOPs) associated with fund management and accounting practices within ISG.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Education, Licenses, Certifications & Personal Affiliations

Special Conditions for Employment

Schedule

8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

CX-Clerical & Allied Services

Complete Position Description

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