Senior Administrative Assistant

Corporate Secretary Administrative Assistant

Responsibilities include : schedule meetings, may read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department programs, offsite, special events or conferences. Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and offsite. Extend independent judgment over prioritization of work, and on behalf of the leader.

Key Responsibilities

• Provide high level administrative support to the Corporate Secretary and other team members, including preparing expense reports, arranging travel, updating various department contact lists and organizing calendars and mailbox
• Independently and proactively manage leader(s) calendar and meeting prioritization. Schedule meetings by interacting with internal / external clients / partners to coordinate calendars, meeting materials and supplies.
• Provide administrative support to the Corporate Secretary in support of the Ameriprise Financial Board of Directors and subsidiary boards, including with respect to :
• Communications and meeting notices for board and committee meetings.
• Uploading board and committee material on board portal and verifying / updating data in the board portals as necessary.
• Onsite support for board and committee meetings, including preparing attendance sheets, printing agendas and preparation of meeting and conference rooms.
• Distributing Ameriprise Financial and subsidiary meeting minutes for final signature.
• Maintain electronic and hard copy records of board and committee meeting materials, minutes, Section 16 filings and pre-clearance requests, and Global Code of Conduct disclosures, among other items.
• Process retainer payments and expenses for external directors, including conducting quarterly reviews of payments and maintaining a record of all payments as part of SOX controls.
• Support team members with administrative aspects of projects, including tracking deadlines, obtaining signatures to agreements and certificates, and follow up on deliverables.
• Respond to requests for information from internal and external auditors and other business partners.
• Collaborate with technology and other departments to complete necessary onboarding / offboarding tasks in a timely manner for team.
• Coordinate team meetings and special events. Inform team of technology updates.
• Handle sensitive information with discretion and ensure compliance with company policies.
• Actively support the GCO's value proposition and culture of engagement.

Required Qualifications

Preferred Qualifications

About Our Company

We're a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

The estimated base salary for this role is $53,400 $72,000 a year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and / or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.

Full time

Non-Exempt

Business Support & Operations

GCO General Counsel's Organization