ACCOUNTANT II - 79010336

Accountant II

This is a professional position responsible for accounting activities in the Disbursement section of the Bureau of Finance & Accounting within the Department of Business and Professional Regulation (DBPR). These duties require knowledge of the rules and regulations of the Chief Financial Officer (CFO), Florida Accounting Information Resource (FLAIR); MyFloridaMarketPlace (MFMP) and (DBPR) accounting procedures. All accounting activities must ensure compliance with the Prompt Payment Law. Duties include but are not limited to:

• Audit and process revenue refund requests
• Compile the daily ELRF report with the SCRVC. and TR51 reports, to create the daily refund upload
• Match applications for refund to the corresponding line items on the daily refund upload
• Ensure refund requests are submitted with the correct name and address
• Ensure dollar thresholds are not exceeded
• Research items that do not meet ELRF guidelines via phone and e-mail to district staff and/or payees
• Compile voucher packets for refund requests
• Research refund payments and warrant statuses for Internal and external customers
• Work Refund warrants returned for bad address
• Reconcile Refund request to payments
• Resolve discrepancies involving refunds with payees and department personnel through written and/or oral correspondence and documents all request for information
• Audit, code, assemble and input invoices through FLAIR and MFMP for payment by the CFO
• Audit, code, assemble and input through the Statewide Travel Management System (STMS) travel reimbursement vouchers for payment by the CFO
• Serve as the Purchasing Card fiscal approver
• Responds to inquiries from vendors, agency personnel and the CFO using written and/or oral communication, in a timely manner
• Reconcile purchase orders against outstanding FLAIR encumbrances
• Maintain accurate payment logs
• Perform all necessary research to ensure the vendor has been paid and avoid duplicate payments and resolve billing disputes
• Provide CFO with requested documentation
• Make corrections, which includes the resolution of deleted/rejected vouchers and recording the required FLAIR entry
• Ability to establish and maintain effective working relationships with others, including all internal and external DBPR stakeholders and the state CFO's office
• Participates in the certified forward process by reviewing all pending invoices and purchase orders to ensure the appropriate amounts are certified correctly as priority A or B items
• Serves as a back-up to open, sort and distribute mail for the bureau and performs other duties as required

Knowledge, Skills, and Abilities:

• Knowledge of Florida Statutes 112.061, 215.26 and 215.422, CFO and DBPR accounting and auditing rules
• Ability to comprehend and apply rules, regulations, policies and procedures relating to accounts payable
• Ability to analyze and audit invoices and data
• Ability to exercise independent thinking, organize and communicate effectively
• Knowledge of Microsoft Office Applications, FLAIR, MFMP, STMS and Works

Minimum Requirements:

• The Accountant II should possess the following:
• A high school diploma or its equivalent and one (1) year of clerical or fiscal experience; or
• One (1) year employment experience communicating with internal and external customers, both verbally and in writing.

The Benefits of Working for the State of Florida:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University