Office Administrator

Job Description

Our client is seeking an Office Administrator on a Contract to Hire basis in Katy, TX to support operations, marketing, and client engagement for a growing real estate office.

Company Profile : Real Estate

Small Office

Opportunity for growth

Office Administrator Role :

We are seeking a proactive and highly organized Office Administrator to support daily operations, marketing activities, client communications, and overall business efficiency. This role is central to managing databases, coordinating client outreach, overseeing administrative processes, and supporting real estate operations.

As the business grows, this position will also take on light bookkeeping responsibilities and operational support. The ideal candidate is detail-oriented, tech-savvy, process-driven, and thrives in a dynamic environment where no two days are the same.

Administrative & Operational Support

Manage and maintain client and property databases; ensure accurate, organized, and up-to-date information

Create, implement, and improve office processes and workflows

Create and implement process automation solutions as needed to improve efficiency

Perform database cleanup and ongoing database management

Handle daily administrative tasks including scheduling, document management, and office organization.

Create and update spreadsheets for tracking listings, transactions, client activities, and marketing campaigns

Serve as primary point of contact for clients, vendors, and partners; ensure timely, polished communication

Support listing preparation, open houses, transaction coordination, and operational needs as required

Client Engagement & Marketing

Manage and execute the Client 36-Touch Program, ensuring consistent and meaningful client outreach

Coordinate marketing initiatives, including email campaigns, social media posts, and promotional materials

Assist with event creation, planning, and execution for client appreciation events, open houses, and community engagement activities

Bookkeeping & Financial Support

Assist with basic financial tasks, including invoice tracking, expense entry, and organizing financial documents.

Support the development of financial processes with room to expand into broader bookkeeping duties as the business grows.

Office Administrator Background Profile :

2+ years of administrative experience in real estate or professional services industry

Strong proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace

Experience working with CRM systems or database management tools

Strong organizational, multitasking, and time-management skills

Excellent written and verbal communication abilities

Tech-savvy, resourceful, and comfortable implementing new systems and processes

Ability to thrive in a small, fast-paced, team-oriented environment

Interest in obtaining real estate licenses is a plus

Features and Benefits while On Contract :

We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate Benefits tab.

Features and Benefits of Client :

PTO

Hybrid Schedule

Opportunity for growth