MANAGEMENT AND PROGRAM ASSISTANT (OA) TITLE 32

Management And Program Assistant (OA) Title 32, Gs-0344-7

As a Management And Program Assistant (OA) Title 32, Gs-0344-7, you will assist in managing the Group Customer Services Functions such as Training Management, Deployment Monitor, Resource Advisor, Security Management, Self-Assessment Coordinator, Defense Travel System Administrator, and Military Personnel Data System Operator.

Major Duties - This is not an all-inclusive list :

• Ensure that priority actions are properly staffed and executed throughout the organization.
• Establish controls and suspense dates and follow up to ensure that required actions and responses are completed within deadlines.
• Document proceedings and furnish supplementary guidance / information as requested.
• Establish and maintain Commander schedules, operating files, time reporting, leave, system access, and records.
• Answer telephone inquiries or refer to appropriate staff.
• Distribute communications, recording the receipt, suspense, and completion dates as appropriate.
• Purchase supplies and initiate purchase requests.
• Serve as Government Purchase Card holder for the supply purchases.
• Provide input to the annual budget submission for the next fiscal year budget requirements.
• Assist in analyzing statistical and narrative data in order to improve efficiency of the administrative processes in the organization.
• Analyze production and personnel action data, policies, Standard Operating Procedures (SOPs), directives, etc.
• Conduct special projects throughout the organization using established methods of gathering and tracking data, doing flow chart analysis, trend analysis, identifying and resolving issues.

Requirements :

Qualifications :

Area of Consideration :

Military Grades : Enlisted - May not exceed the rank of MSgt.

General Experience : MUST possess experience, education, or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration); experience using computer and automation systems involving basic data gathering methods (i.e., standard interviewing or surveying techniques to collect various types of factual information and performing under general instructions); experience reviewing and / or modifying forms to determine if they are essential, can be simplified, consolidated with existing forms, or standardized for wider use; experience working with internal controls pertaining to administrative functions; knowledge of the organization and its mission sufficient to collect, organize and interpret information to include statistical material; and experience working with regulations and administrative procedures involved in assessing and assuring compliance.

Specialized Experience : GS-07 Level - MUST possess specialized experience which includes 12 months of experience equivalent to at least the next lower grade level; experience evaluating and determining regulatory compliance; experience using guidelines, methods, precedents, and techniques applicable to the specific programs or phases relative to the position; and experience conducting studies, preparing reports, and making changes to eliminate ineffective operations. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume, you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Education : Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Additional information : If you are a male applicant who was born after 12 / 31 / 1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.