Residency Program Administrator Family & Community Medicine

Residency Program Coordinator

The Residency Program Coordinator plays a vital role in supporting the operation of medical education for the residency program for Family & Community Medicine by providing administrative, organizational, and operational support. This individual will work closely with the Program Director, faculty, residents, and other staff members to ensure the program runs efficiently and effectively. The program administrator will be responsible for coordinating activities of the medical education committee, timely completion of items requested of GME and ACGME, and monitoring work hours to ensure compliance with ACGME and program requirements, onboarding new residents, managing timekeeping and scheduling, supporting the evaluation process, credential verification, and assisting with the overall program setup.

Primary Location : Alvernon Administration Building

655 Alvernon Way

Tucson, AZ

Schedule : This position is full-time, scheduled Monday through Friday, 7 : 30am to 4pm or 8am to 5pm, (some evenings / weekends may be required).

POSITION SUMMARY

This position facilitates the operations of medical education and supports the activities required for accreditation, recruitment, and effective operation of the medical education program. This position is responsible for organizing and documenting all medical education activities for an assigned program(s). Provides administrative support to program leadership, faculty, residents and department committees as assigned.

CORE FUNCTIONS

• Coordinates the operations of the residency and / or fellowship program including, but not limited to, activities of the medical education committee, timely completion of items requested of GME and ACGME, and monitoring work hours to ensure compliance with ACGME and program requirements.
• Serves as the administrative liaison with external regulatory and compliance agencies. Maintains and updates policies and procedures in accordance with program, facility, and organizational policies and procedures, standard professional practices, guidelines and standards as specified by accrediting agencies and related local, state and federal laws and regulations.
• Coordinates educational sessions to fulfill program requirements and is a liaison of requirements pertaining to medical records, risk, human resources, and occupational health.
• Collects, assembles, and maintains required data for residency and / or fellowship databases. Gathers information to facilitate development of the programs fiscal budget and monitors monthly financial reports for variances.
• Maintains knowledge of current accreditation and board requirements for medical students, residents, clerkships, and / or fellowships as required.
• Participates in resident recruitment process and coordinates the application process. Ensures communication materials and web site are up-to-date. Reviews and processes all correspondence and applications and assists in scheduling interviews for potential Residents.
• Develops and maintains effective working relationships with program directors, staff, faculty and residents / fellows. Serves as a resource to program directors, staff, faculty and residents / fellows. Ensures customer service needs are met. Answer incoming calls and emails in an efficient manner. Provide accurate answers and solutions to customers. Redirect customers to appropriate teams and / or departments as needed.
• Internal contacts include physicians, administration, and employees. External customers include various medical education accreditation agencies and federal, state and local regulatory agencies for medical education.

MINIMUM QUALIFICATIONS

PREFERRED QUALIFICATIONS