Administrative Assistant IV
Administrative Assistant IV
Hybrid work opportunity within Portland, OR
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Primary Job Purpose :
The Administrative Assistant IV generally provides administrative assistance and secretarial support to directors and above.
Responsibilities :
- Provides administrative assistance / secretarial support (most of which will be complex and / or of a confidential nature) including typing, transcribing, proofreading and editing of routine and non-routine correspondence, reports and memoranda;
- screening telephone calls and visitors and providing assistance or resolving inquiries where possible; follow-up; filing;
scheduling appointments; opening, sorting, prioritizing and responding to mail; ordering supplies.
Records and distributes minutes of meetings.
Maintains records of expenses and compiles expense reports.
Assists in preparation of or prepares budget and related records.
Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
Composes and / or initiates correspondence, memoranda and reports.
Works on special projects, including meetings or conferences, activities, events, mailings, presentations, reports some requiring research and compilation of data.
May coordinate work and completion of some projects..
Provides backup to other administrative assistants or staff as needed.
Minimum Requirements :
Secretarial certificate or equivalent
5 plus years increasingly responsible administrative assistant / secretarial experience (preferably includes 2 years to executive level management) or an equivalent combination of education and experience
Proficiency in Microsoft software applications : Word, Excel, PowerPoint
Strong interpersonal skills
Excellent business English and grammar skills
Basic math
Ability to make sound independent decisions and use own initiative
Understanding of corporate organization and structure
Work Environment :
Duties are performed primarily in an office environment.
Some travel may be required.
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