Executive Support Consultant (TEMP)

Executive Support Consultant (TEMP)

A flexible multitasker who takes initiative, thrives in a fast-paced environment, and can work independently. Reporting to one of the Content organization’s senior leaders and some of his team members, the ideal candidate will be able to quickly shift priorities and work with various team members as different needs arise.

You are comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization. You are a strong team player with exceptional attention to detail. The ideal candidate should be able to commute to the Newark office 5 days per week.

About the role :

• Proactively manages Executives’ calendars, including scheduling large and / or complex internal and external meetings (with high-level executives, international team members, or key customers, such as top publishers, and their coordinators / assistants) while paying close attention to global time zones, making sure the time selected is as reasonable and convenient as possible (not extremely early or late)
• Work closely with fellow coordinators / executive assistants to accommodate more complex meetings involving senior management
• Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
• Providing relationship management support, which may include follow-up requests / calls, data entry, and more
• Identifying administrative needs for the organization and initiating or willingly assisting with projects to support those needs
• Perform other administrative support duties, as appropriate (e.g., visitor registration, parking, etc.)
• Coordinating large internal team meetings and events / outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)

Qualifications :

Must also quickly and clearly communicate when problems arise (personal or work-related) so leaders are aware and can plan accordingly.

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