Sr. Administrative Assistant

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide executive-level support to senior leadership in a dynamic and fast-paced environment. This contract position is based in Pearland, Texas, and requires an individual with exceptional organizational and communication skills to manage complex schedules, coordinate engagements, and ensure operational efficiency.

Responsibilities :

Deliver high-level administrative support to senior leadership, including managing calendars, coordinating meetings, and ensuring critical deadlines are met.

Arrange and oversee travel plans, conference participation, and external engagements with vendors, industry partners, and council-related events.

Prepare, edit, and proof executive correspondence, presentations, and reports for internal and external stakeholders.

Organize and provide logistical support for high-profile meetings and events, including agenda creation, material preparation, and minute-taking.

Act as the primary point of contact for communications, prioritizing matters for senior leadership attention and ensuring timely follow-ups.

Serve as a liaison between leadership, city officials, external partners, and vendors to foster strong relationships built on attention to detail.

Track and monitor the progress of key projects, governance decisions, and executive commitments to ensure accountability.

Maintain confidentiality and exercise sound judgment when handling sensitive information and interactions.

Support departmental initiatives such as workforce development, skill-building training, and recognition programs.

Execute special projects as assigned, including research, benchmarking, and preparation of background materials for decision-making.

Requirements :

Proven experience in executive-level administrative assistance and calendar management.

Strong skills in organizing travel arrangements and coordinating events.

Proficiency in preparing and editing detailed documents, including presentations and reports.

Exceptional ability to manage conference calls and high-visibility meetings.

Experience working with import-export documentation is a plus.

Outstanding communication and interpersonal skills to act as a liaison between diverse stakeholders.

Demonstrated ability to handle sensitive information with discretion and professionalism.

Adept at prioritizing tasks and managing multiple responsibilities in a fast-paced environment.

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