Hourly - Admin Asst.

Description :

POSITION : Administrative Assistant

FLSA : Non-Exempt

SECRETARIAT : Development and Communications

JOB TYPE : Part-Time

INTRODUCTION :

The Bishop of Manchester is the visible principle and foundation of unity in the particular diocese entrusted to him.  In a unique and visible way, he makes Christs mission present and enduring as Shepherd of the Christian Community.  In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people).  He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocesan Administration Building helps to extend the ministry of the Bishop in particular ways as outlined in the position description.  All employees of the diocesan administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire.

This position reports directly to the Cabinet Secretary of Development and Communications and provides administrative and operations support to the Secretariat.

POSITION OVERVIEW :

Position primarily provides comprehensive administrative support to the Cabinet Secretary as well as team members. Support the Secretariats operations including meeting scheduling and planning, invoicing and reimbursements, data entry and reporting, correspondence and file maintenance, and attending to normal office duties and responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

General

• Process all invoices, payments, and reimbursements for Development and Communications including development service providers, all printing and / or publishing invoices, Parable contributors and contractors, digital news service payments, communications subscription services and software, and event vendors (photographers, caterers, etc.)
• Schedule and plan meetings and workshops at request of Secretary and management staff including meeting minute-taking and meeting set-up
• Organize and maintain digital and paper files of Secretariat; including all received and issued grants, contracts / agreements, photo permissions and licenses, and documents for archives
• Assist in online research of demographics, grants, surveys and other information and prepare reports as directed by Secretary
• Proofreading and / or copyediting correspondence, reports, etc.

Development

Communications

ENVIRONMENT :

Requirements :

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED :

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