Administrative Assistant

Sr. Administrative Assistant

Job Summary

This role will be providing cross-functional administrative support to leaders in engineering, operations, and other key areas.

Description

You will be a Sr. Administrative Assistant to our leaders and his / her team while also being part of the larger admin support team for the organization.

Daily activities will include challenging calendar management, organizing meetings and video / conference calls while actively utilizing your keen problem-solving abilities as challenges arise.

Scheduling both domestic and international travel and arranging for team off-sites and events will be regular tasks while working closely with other admins and teams to coordinate meetings or collaborate on fun team events.

Working with the broader team, you will contribute to a fun and creative approach to team needs and activities and be a champion for team morale.

We are looking for an ambitious and highly organized individual who enjoys solving problems in creative ways and shines in a fast-paced and fun environment.

Key Qualifications

Minimum of 4+ years of Executive Assistant experience supporting Director or Sr. Director level (high tech industry a plus)

Experience with complex scheduling, travel, task management, facilities, teleconferencing, purchasing and day to day operations of their team

Ability to work autonomously on assignments and handle sensitive and confidential information with integrity, discretion and utmost secrecy

Experience in booking domestic and international travel itineraries

Excellent written and verbal interpersonal skills and a strong sense of professionalism

Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions

Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind

Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment

Strong interpersonal skills and ability to build relationships cross-functionally

Proficiency in client products and programs such as iCal and Keynote; knowledge of Excel preferred but not required

Possess a can-do attitude for all situations, no task too big or too small to handle

Extraordinary work ethic while balancing the needs of the individuals and the business

Calm under pressure, sense of humor and good with people

Experience planning, managing, and executing a large-scale event