Administrative Assistant

Job Description

Job Description

We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.

Responsibilities :

• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.
• Organize and maintain records, files, and databases to ensure efficient access and management.
• Prepare reports, presentations, and other detailed documentation as required.
• Perform general office tasks including data entry, filing, and photocopying.
• Arrange travel plans and itineraries for team members as necessary.
• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.
• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.
• Schedule appointments and manage calendars to optimize workflow.
• Assist in email correspondence and follow-up with clients and partners.
• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
• Proficiency in both Mandarin preferred English, with strong written and verbal communication skills. Bi-lingual Spanish required if not Mandarin Speaking.
• Previous experience in an administrative or office support role is highly desirable.
• Advanced knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational skills and ability to manage multiple tasks simultaneously.
• Strong interpersonal skills to effectively interact with clients, team members, and external partners.
• Ability to handle sensitive information with confidentiality and professionalism.
• Keen attention to detail and ability to prioritize tasks in a dynamic work environment.
• Familiarity with answering inbound calls and providing customer service is a plus.

Must have Excel knowledge-