Administrative Support Associate

Department : Chemistry-318300

Career Area :

Administrative / Clerical Support

Is this an internal only recruitment? :

No

Posting Open Date : 10 / 23 / 2025

Application Deadline :

11 / 06 / 2025

Position Type :

Permanent Staff (SHRA)

Position Title :

Admin Support Associate - Advanced

Salary Grade Equivalent :

NC03 / GN06

Working Title :

Administrative Support Associate

Position Number : 20021981

Vacancy ID : P020573

Full-time / Part-time Permanent / Time-Limited :

Full-Time Permanent

Hours per week : 40

Work Schedule :

8-4 : 30 with lunch break

Work Location : CHAPEL HILL, NC

Position Location : North Carolina, US

Hiring Range : $36,177- $45,000

Pay Band Information :

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Be a Tar Heel! :

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work / life balance.

Primary Purpose of Organizational Unit :

The Chemistry Department is one of the largest and most complex departments in the College of Arts & Sciences. There are 42 faculty members, 39 SHRA positions, 230 graduate students, 50 postdoctoral research associates, 400 undergraduate majors, and an annual total of ca. 10,000 registrations by all students in classroom and laboratory courses. The Department is housed in three buildings with 287,000 sq. feet of space. The department’s teaching faculty participate in teaching assignments which involve an average of 200 students per class per semester. The majority of faculty are research active, in addition to supervision of graduate students working on their Masters or Ph.D. degrees, undergraduate students carrying out independent research and honors programs, research technicians and postdoctoral research associates. Primarily the research is funded by federal and private agencies such as NSF, NIH, Army, Navy, DOE, PRF and involves expenditures of more than thirteen million dollars annually. A total of over thirty-two million dollars from all sources is expended annually in the Department. The National Science Foundation Science and Technology Center for Environmentally Responsible Solvents and Processes and the Institute for Advanced Materials have separate administrative structures but depend administratively on the Chemistry department.

Position Summary :

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

The primary purpose of this advanced administrative position is to apply knowledge of programs, policies, and procedures to provide office support to faculty, staff, and students within the Chemistry Department. The faculty administrative support team reports directly to the Executive Assistant. Each faculty administrative support role performs specific responsibilities for faculty members in the department. Each support personnel is expected to provide similar and consistent support to individuals within the department.

This role is primarily responsible for providing general office support, processing, and technical troubleshooting for students, faculty, and staff. In this role, you will be cross-trained in various processes and systems, including accounts payable, voucher processing, procurement, and coordinating reimbursements. This position is the lead coordinator responsible for managing supply purchase orders, providing academic support, and handling confidential and sensitive documents. This role will also independently respond to requests and inquiries from department stakeholders with written explanations of established policies, procedures, and programs.

This role will require individual problem-solving to resolve unprecedented issues and problems independently. This problem resolution will primarily require interpreting departmental policies and procedures.

This position facilitates effective workflow throughout the dynamic administrative work unit and is vital to the administrative support team’s success. The Department of Chemistry is one of the largest departments on campus, and it requires high-level support.

Minimum Education and Experience Requirements :

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience :

Ability to work independently and as part of a team. Ability to independently solve problems and take initiatives to complete tasks from start to finish. Excellent written, verbal, and interpersonal communication skills. High attention to detail. Strong organizational skills. Ability to meet deadlines with competing priorities.

Preferred Qualifications, Competencies, and Experience :

Preferred candidate will have prior experience in higher education, accounts payable, travel systems, and working in an office setting.

Special Physical / Mental Requirements :

Physical effort required for the position includes, but not limited to : standing and bending for extended periods of time during events and lifting / moving up to 25 pounds including tables, chairs, and catering supplies.

Campus Security Authority Responsibilities :

Not Applicable.