Accounting & Administrative Lead Dual Property (Full Time) - Hacienda Hotel Best Western Plus

Position Summary :

We are seeking an experienced Accounting & Administrative Leader for a dual role supporting 2 amazing properties in Old Town San Diego, The Hacienda Hotel Old Town by Best Western Plus & The Old Town Tequila Factory. We are a growing company looking for someone who is innately entrepreneurial, results‑driven, motivated, and a self‑starter. This role is ideal for a highly detailed, hospitality‑savvy professional who thrives in both numbers and in a dynamic environment interacting with a diverse group of people. This role will provide opportunity to be part of a team committed to exceptional standards. The position blends property‑level accounting responsibilities with administrative support and requires strong financial acumen, excellent organization, and a deep understanding of hotel operations, especially front desk processes. The ideal candidate loves accuracy, enjoys solving problems, stays calm under pressure, and works well in a fast‑paced, multi‑building hotel environment.

Key Accounting Responsibilities :

• Oversee daily property‑level accounting tasks including reconciliations, billing accuracy, and internal controls.
• Support the preparation of financial reports, month‑end close processes, and variance analysis.
• Manage Accounts Payable processing, vendor communication, and coding accuracy.
• Maintain accurate Guest Ledger, City Ledger, credit card activity, chargebacks, and House Accounts.
• Provide administrative support to the General Managers including payroll reviews, scheduling support, and documentation management.
• Ensure alignment with company financial policies, audit standards, and compliance requirements.
• Partner with the Front Desk to resolve guest billing questions, correct posting errors, and ensure smooth financial operations.
• Maintain organized financial records, logs, trackers, and administrative databases.
• Assist with forecasting, budgeting inputs, and financial trend analysis.
• Support onboarding, internal communication systems (TEAMs, SharePoint), and administrative processes.

Key Administrative Responsibilities :

Required Knowledge, Skills & Abilities :

The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be a comprehensive list of all activities, duties, responsibilities or qualifications of the job. Activities, duties, and responsibilities are therefore subject to change and new ones may be assigned at any time, with or without notice.

We are an equal opportunity and affirmative action employer and make employment decisions without regard to membership in any protected class.

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