Accounting & Administrative Lead Dual Property (Full Time) - Hacienda Hotel Best Western Plus

Position Summary :

We are seeking an experienced Accounting & Administrative Leader f or a dual role supporting 2 amazing properties in Old Town San Diego, The Hacienda Hotel Old Town by Best Western Plus & The Old Town Tequila Factory. We are a growing company looking for someone who is innately entrepreneurial, results-driven, motivated, and a self-starter .This role is ideal for a highly detailed, hospitality‑savvy professional who thrives in both numbers and in a dynamic environment interacting with a diverse group of people, this role will provide opportunity to be part of a team committed to exceptional standards.The position blends property‑level accounting responsibilities with administrative support and requires strong financial acumen, excellent organization, and a deep understanding of hotel operations, especially front desk processes.The ideal candidate loves accuracy, enjoys solving problems, stays calm under pressure, and works well in a fast‑paced, multi‑building hotel environment

Key Accounting Responsibilities :

Oversee daily property-level accounting tasks including reconciliations, billing accuracy, and internal controls.

Support the preparation of financial reports, month-end close processes, and variance analysis.

Manage Accounts Payable processing, vendor communication, and coding accuracy.

Maintain accurate Guest Ledger, City Ledger, credit card activity, chargebacks, and House Accounts.

Provide administrative support to the General Managers including payroll reviews, scheduling support, and documentation management.

Ensure alignment with company financial policies, audit standards, and compliance requirements.

Partner with the Front Desk to resolve guest billing questions, correct posting errors, and ensure smooth financial operations.

Maintain organized financial records, logs, trackers, and administrative databases.

Assist with forecasting, budgeting inputs, and financial trend analysis.

Support onboarding, internal communication systems (TEAMs, SharePoint), and administrative processes.

Key Administrative Responsibilities :

Maintain administrative records, forms, and compliance documents.

Support onboarding tasks such as new hire setups, training documents, or communication logs.

Assist GMs with scheduling meetings, compiling reports, and managing internal documentation.

Coordinate with corporate accounting / HR as needed.

Handle sensitive information with confidentiality and professionalism.

Required Knowledge, Skills & Abilities :

Hotel experience required ; strong understanding of front desk operations, guest billing, and hospitality systems.

1+ years hotel or restaurant accounting required .

Strong financial acumen and ability to interpret ledgers, reports, and data trends.

Advanced skill in Microsoft Excel, Microsoft 365, OneDrive , and comfort with cloud based systems.

Experience with Sage , ProfitSword , Visual Matrix , Micros , or similar platforms preferred.

Strong organizational abilities; capable of juggling multiple deadlines.

Meticulous attention to detail; self starter with strong follow through .

Ability to communicate professionally with guests, team members, and leadership.

Problem solver who maintains composure and accuracy in high-paced environments.

Ability to maintain confidentiality and follow internal control procedures.

The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be a comprehensive list of all activities, duties, responsibilities or qualifications of the job. Activities, duties, and responsibilities are therefore subject to change and new ones may be assigned at any time, with or without notice.  We are an equal opportunity and affirmative action employer and make employment decisions without regard to membership in any protected clas s.