Senior Account Clerk

Salary : $36,353.50 - $43,624.20 Annually

Location : VA 24541, VA

Job Type : Full Time Non Exempt Salary

Job Number : 1002447

Department : Utilities

Division : Utilities Support Services

Opening Date : 10 / 21 / 2025

Closing Date : Continuous

Description

Provides skilled administrative support to management, departments, and city residents, and intermediate clerical and technical work. Maintains various accounting controls and records; performs accounting tasks involving the preparation of various fiscal and statistical reports; processes accounts payables; maintains the telephone system billing; keys weekly payroll; assists in preparing annual budget; maintains records of vehicles and equipment; keys and receives inventory; keys and processes purchase requisitions and credit card charges.

The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

When assigned to Public Works :

• Manages accounts payables by receiving, coding, and verifying invoices for department; overseeing and assisting in recordkeeping of invoices; generating purchase requisitions and check requisitions as needed or requested; reviewing and processing invoices for payment; ensuring contract compliance, electronic drawdowns, and payments are accurate as well as budget sufficiency.
• Manages telephone, long distance, and cell phone billing; maintaining files for recordkeeping. Assists with inventory control and maintenance of purchases and related records to ensure accuracy of material reports; and maintaining files on rehabilitation loans, capital projects, and grants.
• Oversees Smart Data Master Card charges by posting GL accounts, work orders, and descriptions of credit card charges; generating monthly transaction report that is forwarded to Purchasing; and maintaining files for recordkeeping.
• Processes weekly payroll by verifying and coding weekly payrolls according to task; and keying and balancing accordingly.
• Keys receivers into One Solution and obtains purchase orders; receives fuel into inventory; keys in inventory item invoices and puts into stores inventory allowing stock to be issued from the warehouse; prepares a leaf season report annually, end of season snow report; orders de-icing salt; assists the Litter Prevention Coordinator with tasks such as preparing reports for the City Beautiful Committee 'Yard of the Month' judges, winners, and program schedule for annual meeting.

When assigned to Transportation :

When assigned to Utilities :

When assigned to Social Services :

When assigned to Community Development - Housing and Development

When assigned to Finance :

When assigned to Police :

ADDITIONAL DUTIES

Public Works

Community Development- Social Services

Community Development - Housing & Development

Finance

Police

Education and Experience

Associate's Degree from a college, technical, business or vocational school, and one to five years of experience.

An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above

Certifications / Licenses

Job Knowledge

Intermediate knowledge to perform most work in normal situations. Comprehension of standard situations and includes knowledge of most of the significant aspects of the subject.

Reading

Advanced : Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and / or legal documents.

Writing

Intermediate : Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math

Intermediate : Ability to deal with system of real numbers; practical application of fractions, percentages, ratios / proportions and measurement.

Communication Skills

Requires providing basic information to others outside direct reporting relationships on procedures or general policies. Contact may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas.

Independence and Decision-Making

Normally performs the job by following established standard operating procedures and / or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Technical Skills

Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

Fiscal Responsibilities Completes research for documents, compiles data for computer entry, and / or enters or oversees data entry. Has responsibility for monitoring budget / fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units) or responsibility for fiscal management of capital project(s). May recommend budget allocations.

Supervisory Responsibilities

No responsibility for the direction or supervision of others.

PHYSICAL DEMANDS

Work is sedentary in nature, requiring occasional light physical exertion. Requires adequate vision, hearing and talking to use a computer, telephone and communicating effectively with others.

NON-PHYSICAL DEMANDS

MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE

Typically requires use of standard office equipment and telephone, including computer, Microsoft Office and related software and hardware; and any other equipment as appropriate or as assigned.

WORK ENVIRONMENT

This work is performed in an office environment where there are no health, safety, or environmental factors. The employee must wear appropriate protective equipment as apparent or assigned, if any.

Accident Insurance

The City provides optional off the job accident insurance through Allstate. This insurance provides reimbursement for treatments associated with a wide array of accidents and injuries, and is available for immediate family members. Premiums are paid entirely by the employee through payroll deduction.

Annual Leave

Employees accrue annual leave hours based on the length of time they work for the City and their duty cycle. Hours are accrued on a semi monthly pay cycle. Employees are not eligible to use annual leave hours during their first six months of employment.

Critical Illness

The City provides optional critical illness insurance through Allstate. This insurance provides a lump sum benefit payment if an employee is diagnosed with a covered illness. Examples include heart attack, stroke, coronary atery by-pass surgery, and so on. Premiums are based on age and tobacco use. Premiums are paid entirely by the employee through payroll deduction.

Cancer Benefit

The City provides optional cancer insurance through Allstate. This insurance provides a benefit payment if an employee is diagnosed with cancer and provides a benefit during cancer treatments. Premiums are paid entirely by the employee through payroll deduction.

Deferred Compensation

The City of Danville offers a 457 plan to employees, which provides an opportunity to set aside a portion of your salary for retirement. Income taxes are not paid on the money your defer until you retire and start using it or leave the City. Enrollment in this plan is optional.

Dental Insurance

Employees have the opportunity to enroll in dental insurance through Delta Dental.There is an option of a Low PPO plan or a High PPO plan, and coverage is available for immediate family members. Employees pay the entire premium for this insurance through payroll deduction.

Direct Deposit

Employees have the option of having their paycheck directly deposited into your financial checking and / or savings account each pay period. Employees may select up to three accounts at the same or different financial institutions for direct deposit.

Disability Insurance

Employees are given the option of selecting Short-term and / or Long-term disability insurance programs through The Standard for protection in the event that they become disabled through a non-work related injury. Premiums are paid entirely by the employee through payroll deduction.

Employee Assistance Program (EAP)

Employees and their dependent family members are eligible to use the City of Danville's Employee Assistance Program (EAP) with Sentara Health. The EAP offers free and confidential counseling services to help employees and their dependants deal with serious problems in their lives such as family or marital disputes, problems with alcohol and / or drug abuse, emotional illness, financial or legal worries, or difficulties with stress on the job. In addition to counseling services, the EAP also provides free legal, financial, and Identity Theft guidance.

Employee Health and Wellness Center

Employees and eligible dependents have access to the CareTeam Health and Wellness Center, which offers high-quality convenient medical care for an extremely low cost- sometimes it is free! City employees have dedicated nurse practitioners that provides primary care, lab services, chronic disease management, health and wellness coaching, and a variety of other things.

Flexible Spending Account

Employees have the option of participating in the flexible spending account (FSA). The FSA allows employees to select a set amount of money to be withheld from their paychecks each pay period for a year to cover certain medical and child care expenses. This money is deducted before taxes are calculated. Money put into the FSA is accessible to the employee through a debit card or through reimbursement.

Health Insurance

The City of Danville is self-insured and offers medical and prescription drug coverage through Gateway Health. This coverage is offered to employees and their dependents. The City pays a portion of the health insurance premiums and the employee pays a portion. Employees have the choice between a traditional PPO plan and two high deductible plans (HDHP). HDHP have an option to enroll in a Health Savings Account (HSA).

Holidays

The City of Danville offers the following paid holidays : New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, 1 / 2 day Day before Thanksgiving, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Easter Monday, George Washington Day, Columbus Day, Veteran's Day, and Your Birthday

Retirement System

After five years of employment with the City of Danville, employees are vested in the City's Employees' Retirement System (ERS). ERS is a defined benefit retirement plan with the purpose of providing retirement, disability, and death-in-service benefits. Contributions by employee are mandatory.

Sick Leave

Sick leave is a privilege granted to all full-time employees. Sick leave is accrued on a semi monthly basis.

Term Life Insurance

The City of Danville offers optional group term life insurance benefits to employees through The Standard. The amount of death benefit is the employee's annual salary doubled and rounded to the next highest $1,000 up to a maximum of $200,000. Double indemnity (twice the death benefit) is provided for death by accident. The cost of this benefit is divided equally between the City and the employee, which means that the City pays one-half of the premium and the employee pays one-half of the premium.

Tuition Reimbursement

The City of Danville recognizes the value of educational training, and therefore, provides limited financial reimbursement to employees taking eligible course on their own time. Employees are eligible for tuition reimbursement after their first six months of employment.

Vision Insurance

Employees have the option of enrolling in vision insurance through BlueView Vision. Coverage is available for immediate family members. Employees pay the entire premium for this insurance through payroll deduction.

Universal Life Insurance

The City offers optional universal life insurance benefits to employees through Allstate. Employees can select a benefit amount. Premiums are based on an employee's age and tobacco use. Coverage can be selected for an employee's spouse and children.